Journal Entry Instructions
Header Section
- Requested By - Your name
- Organization - The name of your organization
- Phone - Your phone number
- Date - Current Day
- Student Org Adviser - Your advisors signature
- ASG Signature - Required only if an expense is to be moved from an agency account to an ASG account
- Description - State the reason for the transfer
Credits
The credit side will be filled in with the original expense information. If you click into the transaction details on the Hub, you can find the following information.
Form Field | Corresponding Field in Transaction Details | Notes |
---|---|---|
Index | Originating Acct (number in the parenthesis) | 9XXX SD9XXX UD9XXX |
Category | Category | 1XXXXX |
Amount | Amount | Dollar amount listed |
Original Transaction Date | Memo | Date listed |
Payee/Source Document # | Payee/Source | Everything before the vertical bar |
Debits
The debit side will be filled in with the new index, category/account code, and amount you want charged.