Emergency or Crisis Reporting Procedures

• GeoBlue International Health Insurance
• International SOS
• Miami University expertise
  • Dean of Students
  • Department chair
  • Division dean
  • Others as requested by program director
  • Others as determined by type of situation

• Ask questions and assess situation(s)
• Secure students
• Ensure that all uninvolved students are located and safe
• Communicate back to campus at earliest opportunity
• Document incident (even as university designee is documenting)

• Direction, advice, and review of actions, as needed.
• Logistical/informational coordination Support
  • Communication plan (internal, external, family, media)
  • Judicial affairs
  • Medical and/or psychological plan
  • Other support as needed

NOTE: It is better to err on the side of caution, i.e.; it is better to seek assistance or contact Miami University sooner rather than later or collect and provide too much rather than too little information.

• Your name
• How to contact you
• Name of the program/workshop
• Current location of the program
• Specific nature of the incident
  • Type
  • Severity (in continuum of event, emergency, crisis)
  • Current status
  • Who is involved
    • Names
    • ID numbers and home addresses (to eliminate potential for confusion)
• What are the facts?
  • Do not speculate, stick to known facts, as complete as possible
  • Condition
  • How you feel in relation to the situation
  • Interpersonal context, reactions of others
  • Any interventions that have taken place
  • Can the student continue? Should the student continue?
  • Who is staying with the student?
  • What information is there about prior history, home situation, etc.?
• Who knows what is happening and who else needs to know?
• How do you know this information?
  • First-hand knowledge?
  • Official reports? Written reports?
  • Direct witness?
  • Rumor, speculation, or other indirect means?
• From your perspective, who are the key people on this end who need to be kept informed?
• Any special request from the individual(s) in crisis?
• Notifications?
• Communications?
• What are the immediate plans?
• What support do you require from Miami? How and when to next contact you or expect contact?
• When and how do you plan to keep Miami informed?

• Death, Crime, Missing person, Medical, serious injury, illness, or imminent peril
• Sexual assault, Harassment, Psychological issues, Mental health issues
• Student disciplinary issues, Legal involvement, Natural disaster, Health incidents (epidemics, contaminant)
• Terrorism/Kidnapping, Political turmoil