General Function

Performs a variety of moderately complex administrative tasks requiring some independent judgment related to ensuring the successful completion of the daily operations of Accounting, Accounts Payable, Bursar or Purchasing

Characteristic Duties and Responsibilities—Essential Functions

• Maintains complete, accurate, and up-to-date files and computer databases on student, university department and vendor accounts.
• Serves as informational resource for students, university departments, and vendors; investigates and resolves problems and difficulties regarding accounting, accounts payable, bursar and purchasing. Interprets policies and procedures.
• Assists in various routine and non-routine activities regarding accounting, accounts payable, bursar and purchasing.
• Performs a variety of intermediate to complex administrative tasks which may include review and monitor agency fund accounts for compliance with financial policies and procedures; process travel expense reports, various purchase documents, payments, budget reports and debit requisitions.
• Monitors and reviews projects; ensures all necessary changes are made. Gathers and analyzes statistical information regarding accounting, accounts payable, bursar or purchasing's programs and activities; produces reports.
• Performs a variety of administrative tasks including generating statements of account, answering phones, typing, coordinating bulk mailings, ordering supplies and copying.

Reporting Relationships

Direction Received: Reports to head of administrative unit (i.e. Director, Administrative Manager, Administrative Assistant, Administrative Associate, etc.)

Direction Given: May provide functional guidance to a group of student employees on an on-going basis

Minimum Requirements

Requires twelve months of coursework or training beyond high school and two years of related experience, or an equivalent combination of education and experience

Knowledge, Skills, Abilities, and Worker Characteristics

• Knowledge of unit's operations, policies, and procedures; knowledge of computers and office applications
• Knowledge of accounting/bookkeeping procedures
• Business math skills, oral and written communication skills
• Ability to work with people with diverse backgrounds 
• May require supervisory, clerical and/or research skills

Working Conditions

Periodic assignments given which entail dealing with modestly unpleasant physical conditions

Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.