General Function

Performs complex to advanced administrative and clerical tasks related to overseeing and monitoring the operations of a library division

Characteristic Duties and Responsibilities—Essential Functions

• Monitors and reviews operations of unit; ensures smooth work flow; enforces policies and procedures; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists Library patrons; answers inquiries and provides information.
• Oversees student employees by scheduling and assigning tasks; monitors performance to ensure deadlines and applicable standards are met.
• Prepares various reports regarding operations.
• Maintains inventory of supplies and reorders as necessary.

Reporting Relationships

Direction Received: Reports to Library Dean, Director, Head Librarian or Librarian in charge of Library unit (i.e. Music Librarian, Head Science Librarian, Head of Technical Services, etc.)

Direction Given: May provide direct administrative supervision of student employees on an on-going basis. May provide functional guidance to classified staff.

Minimum Requirements

Requires eighteen to twenty-four months of coursework or training beyond high school and three years of library experience, or an equivalent combination of education and experience

Knowledge, Skills, Abilities, and Worker Characteristics

• Knowledge of library policies and procedures
• Strong knowledge of subject matter covered by library department
• Knowledge of computer and library related software
• Supervisory skills

Working Conditions

Periodic assignments given which entail dealing with modestly unpleasant physical situations

Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.