Institute Establishment Guidelines

Institute establishment guidelines apply to any institute that is a group of approved centers organized to promote external funding and to achieve collaborative research or public service objectives. Such institutes define areas of research and public service focus and have value in identifying and giving significant visibility to interest clusters and establishing them as collaborative units. The following guidelines were established by University Senate, January 2005:

  1. Initial approval for an institute shall be for a three-year period. Renewal of approval is not automatic; an application must be initiated by the institute, and an approval process similar to that outlined in Item 6 below will be followed.
  2. An institute must operate within the policies and procedures of Miami University. It is not an independent agency or autonomous administrative unit.
  3. Each institute may use funds obtained from externally generated facilities and administration charges or workshop to operate, hire, or provide space for an institute as defined in Item Whatever regular Miami personnel, spaces or funds are associated with an institute simply represent the aggregation of the participants' times, spaces, and funds.
  4. With Miami's endorsement, an institute may apply for external funding which may be used for personnel, space, or programs of the institute or the centers contained in the institute.
  5. Persons occupying positions funded from external sources have no guarantee of continuing employment at Miami University. Appointment letters offered to these persons will specify that the appointment carries no reappointment or tenure commitment by virtue of its association with the institute.
  6. An institute can be established by:
    • Developing a statement of objectives, identifying and justifying an initial set of center participants that form a cohesive collaborative unit, outlining the anticipated increase in activities, and providing justification for organizing as an institute
    • Obtaining approval of the department chairs, involved center directors, and the academic dean(s) and Executive Director(s) who will be administratively responsible for the institute
    • Showing how the institute will be organized—although participants may be housed in several academic divisions, a single dean or Executive Director must have oversight authority
    • Gaining approval of the Vice President for Research and Innovation (VPRI) and of the Provost after the latter has received advice from the Council of Academic Deans
  7. Each institute must submit an annual report via the VPRI including a summary of income and expenditures. This report will be forwarded to the Provost with the VPRI's annual report of activities.