Policies & Procedures

C-Suite 3032 and Center for Student Diversity & Inclusion (CSDI) Conference Room 3033 are available for use to current Miami University students (both undergraduate and graduate) and faculty/staff.

• During the fall and spring semesters, these spaces may only be reserved by the Center for Student Diversity & Inclusion and our affiliated student organizations for events that forward the mission of the department.
  • Student organizations using the C-Suite for an event must submit their events in the HUB and receive approval prior to the event.
  • For student organizations desiring to reserve the C-Suite or the CSDI Conference room on a recurring basis, please submit your request by the first week of each semester. 
    • You will receive an email confirmation to inform you whether or not the space has been reserved. 
  • In order to receive the key for the CSDI Conference room, please visit the front desk in CSDI, suite 2030 and present your Miami ID card. Keys must be picked up within 15 minutes of the reservation time – failure to do so may result in forfeiture of the reservation.
    • If your reservation for the CSDI Conference Room is after 5pm, stop by CSDI 2030 before 5pm to pick up the key.  Then you must return the key back to CSDI 2030 by the following business day by 12pm.
  • If the key is lost or not returned, the person who checked out the key will pay for the cost of replacing the room key core and replacement keys.
  • Upon entering the room, immediately report any visible damage to the CSDI staff in the 2030 office suite.
  • No outside food is allowed to be used in these spaces. It must be purchased from any of the dining facilities on Miami University’s campus or provided through Miami Catering Services. 
    • Allowable Miami University dining facilities
    • Miami Catering Services.
  • All personal belongings must be removed, and trash appropriately disposed of, before leaving the room.
  • At the end of a reservation time, the Conference Room must be locked and the key returned to staff in the CSDI 2030 office suite. 
  • The C-Suite and CSDI Conference Room are not soundproof; conversations should be kept at an appropriate level.
  • Smoking, vaping, and the use of chewing tobacco is strictly prohibited.
  • All students must follow the Miami University Student Code of Conduct when using University facilities; violations include, but are not limited to: vandalism, threatening behavior, unauthorized use of computing resources, violation of copyright laws, misuse of a Miami ID, etc.
  • Spaces are not available for individual reservations or group/organizational study tables. 

Reservations

• To reserve the C-Suite or CSDI Conference Room please email us at csdi@miamioh.edu with: Who, What, Where, Date, and Time information.
• A room may be scheduled for a single occurrence up to 4 weeks in advance.  
  • For student organizations desiring to reserve the C-Suite or the CSDI Conference room on a recurring basis, please submit your request by the first week of each semester. 
    • You will receive an email confirmation to inform you whether or not the space has been reserved. 
  • The minimum amount of time needed to schedule a room is 2 business days (Monday through Friday). 
• If you do not plan to fulfill your reservation, please cancel by sending an email to csdi@miamioh.edu within at least 1 hour of your reservation. Failure to do so limits availability for others and may result in restricted use of the space. 
• If a reserved room is empty 30 minutes prior to the next reservation time, the room may be checked out early by the next reservation.
• Please notify staff in the CSDI 2030 office suite if you require any assistance.