Adding Documents

Accessible Documents

A document must be accessible before it is added to Cascade and to your website. Many users are transitioning from using PDFs to other formats.

Documents are stored in the CMS under "_files/documents" according to department.

Documents are uploaded to _files/documents/departmentName/folder/documentname.


To upload a new document

  • Highlight the folder where you want to add the document (under _/files/documents/departmentname/etc).
  • Click New | Files, Images, Folders | Document
  • Browse to find the document or drag and drop it into the window.
  • Click on the Preview or Menu icon to Start Workflow.

    Preview your document or click the menu icon to start your document workflow.
  • On the Workflow screen, enter any comments for the reviewer or the purpose of the document.
  • Click Start Workflow in the upper right corner.

    Enter workflow comments and click the button in the top right corner to submit your document.

Note: Your document will be reviewed for accessibility by a web team member before it can be published. If the document is accessible, we will publish it. If it is not accessible, we will notify you of your options. It is recommended that you do not publish the page containing the link to the document until you are informed that the document has been published.

To edit (or replace) an existing document

  • Select the document.
  • Click Edit.
  • Browse to find the replacement document or drag and drop it into the window.
  • Click Start Workflow.
  • On the Workflow screen, enter any comments for the reviewer.
  • Click Start Workflow in the upper right corner.

Note: Your document will be reviewed for accessibility by a web team member before it can be published. If the document is accessible, we will publish it. If it is not accessible, we will notify you of your options. It is recommended that you do not publish the page containing the link to the document until you are informed that the document has been published.

Documents must be published in order to be viewed in a browser.

PDF Reminder

PDFs cannot be used on our website unless they have been remediated. When reviewing a PDF, consider the following:

  1. Does the information really need to be on the web? If not, don't use it.
  2. Is the information suitable to be viewed as web page? If so, build the page. This is the solution for 90% of the documents that are currently on our site as PDFs.
  3. Is the page a form that will be submitted? Consider switching to Formstack, an online solution with electronic submissions.
  4. If the page MUST remain a PDF, then it must be accessible. This can be done by a third-party vendor.

Contact a web team member or webmaster@MiamiOH.edu if you have any questions about any of these steps.

Accessible Forms

Formstack

Formstack is UCM's recommended solution for electronic forms.

  • ADA compliant
  • Easy to use
  • Conditional logic
  • Approving options

Contact webmaster@MiamiOH.edu with questions or to schedule training.

View instructions for creating forms