Summer 2020 Admin or Non-Teaching

Use for: Departmental administration (department chair)

EPAF Quick Tips | Summer Admin or Non-Teaching
Field Entry
Query Date Depends upon which month the work begins; See Important Dates chart
Approval Category Summer Admin and Non-Teaching Assignments, SUMADM
Position and Suffix Each assignment has to be processed on a separate EPAF (a unique JOB); a unique JOB is represented by the summer departmental position number and different SUFFIX per EPAF.
Suffix 64, 65, 66
New Job

Use of a different suffix may require using the process for submitting a NEW JOB instead of a REAPPOINTMENT. (See Quick Guide)

Contract Type Select Overload for full-time faculty or staff.  Select Primary if only employment is this summer appointment or if person did not teach during academic year (19/20) 
Job Begin Date Same as Current Value; if no Current Value, use effective date. See Important Dates chart
Dates Depends upon which month the work begins. See Important Dates chart
Personnel Date Actual first date of work
FTE & Hour/Pay

If Overload:  .00 FTE and 86.66 hours per pay (not enterable)

Job Change Reason Overload: ADDJB
Factors & Pays Reflect # months on payroll. See Important Dates chart
Salary Salary for specific assignment for DEPT CHAIR duties
Payroll ID MN will pre-fill (not enterable). All jobs are now on the MN payroll.
Index  department Index
Account 111620: Department Administration (Chair/Program Dir) ONLY
Job Earnings Effective Date: Same as Query Date (See Important Dates chart) Select FSM for job earnings
End Job Record Dates

Effective Date and Personnel Date – depends upon when work ends. See Important Dates chart

Routing Queue

Level 10 Academic Personnel Reviewer--choose Hannah Lebovitz (lebovihe)

Level 45 Chair/Director/Supervisor--choose appropriate chair

Level 50 Dean--choose appropriate Dean Designee (not the actual dean)

Level 60 Provost Review—BESS SPROCKETT (sprocke)

Level 90 HR/Academic Personnel (applier)—BETH MATIX (matixb)

Comment Field Campus of Home Department; Beginning/End dates of assignment; Assignment description

Reference Charts

Important Dates by Work Schedule, Summer 2020
Work Occurs Query Date
Effective Date
(begin)
Personnel Dates
BEGINNING/
ENDING
Effective Date
(end)
Factor/
Pays
Pay Dates
Last working day of the month
In only one month
i.e. working May 21-31; or
working June 1-30; or
working July 1-31; or
working August 1-16

05/01/2020 or
06/01/2020 or
07/01/2020 or
08/01/2020
Depends on beginning and ending of workshop dates or summer admin work (as provided by faculty)
05/31/2020 or
06/30/2020 or
07/31/2020 or
08/31/2020
1/1 100% in one month
100% May or
100% June or
100% July or
100% August
During May & June 05/01/2020 Depends on beginning and ending dates (as provided by faculty) 06/30/2020 2/2 50% May
50% June
During May, June & July 05/01/2020 Depends on beginning and ending dates (as provided by faculty) 07/31/2020 3/3 33% May
33% June
34% July
During May, June, July & August 05/01/2020 Depends on beginning and ending dates (as provided by faculty) 08/31/2020 4/4 25% May
25% June
25% July
25% August
During June & July 06/01/2020 Depends on beginning and ending dates (as provided by faculty) 07/31/2020 2/2 50% June
50% July
During June, July & August 06/01/2020 Depends on beginning and ending dates (as provided by faculty) 08/31/2020 3/3 33% June
33% July
34% August
During July & August 07/01/2020 Depends on beginning and ending dates (as provided by faculty) 08/31/2020 2/2 50% July
50% August

NOTE: If submitted late, change query and beginning effective date to appropriate month.