Instructional Part-Time Online, Summer 2023
Summer 2023 Academic Year/per credit hour/online teaching only
DO NOT use for full-time faculty or staff
Please refer to EPAF Quick Guide for specifics not covered below.
| Field | Entry |
|---|---|
| Query Date | Variable. See Important Dates chart |
| Approval Category | Faculty Summer Telecommuting Appointment, SUMTEL |
| Position and Suffix | Each class being taught has to be processed on a separate EPAF (a unique JOB); a unique JOB is represented by the summer departmental position number and different SUFFIX per EPAF. |
| New Job | Use of a different suffix may require using the process for submitting a NEW JOB instead of a REAPPOINTMENT. See Quick Guide |
| Suffix | Oxford: 45, 46, 47, 48, 49 Regionals: 51, 52, 53, 54 |
| Contract Type | Select Primary since this is for part-time faculty; Secondary for a subsequent job |
| Job Begin Date | Same as Current Value; if no Current Value, use effective date for term. See Important Dates chart |
| Dates | See Important Dates chart |
| FTE & Hours/Pay | See FTE and Hours/Pay charts for specific term |
| Job Change Reason | REAPT |
| Factors & Pays | Reflect # months on payroll. See FTE and Hours/Pay charts |
| Annual Salary | Salary for this position. NOTE: Credit hour rate is $1,025/credit |
| Payroll ID & Index | Based department of course |
| Account Code | 111610 |
| Location (Note Change) |
Enter HERD if work to be performed is Research |
| Job Earnings |
Effective Date: same as Query Date. See Important Dates chart Select FSM for job earnings |
| End Job Record Dates | Effective Date and Personnel Date: depends on term. See Important Dates chart |
| Routing Queue |
Level 10 Academic Personnel Reviewer choose:
Level 50 Dean – choose appropriate Dean Designee (not the actual dean) Level 60 VP and Provost – Bess Sprockett (sprocke) Level 90 HR/Academic Personnel (applier) – Beth Matix (matixb) |
| Comment Field |
Campus (where course is “owned”); Course #; section; credit hours; term (see chart below – If salary is reduced due to low enrollment, note that in comment. Indicate that the class is on-line or WEB or remotely-delivered. |
Submission Notes
Summer EPAFs for faculty teaching a summer course with low enrollment and for which there is potential for cancellation of the course should NOT be submitted for May payment. Once a final decision can be made that the course will be taught, the EPAF can be submitted but with JUNE dates (06/01/2023 begin and query date) and the full salary will be paid on the June payroll (factor and pays 1). It is better to hold for pay until June than to either pay in May for a cancelled course or submit an EPAF with a May date and then not process the EPAF on the May payroll because of uncertainty of the course making enrollment, which would require voiding and re-creating the EPAF for June payment.
Reference Charts
NOTE: If submitted late – change query and beginning effective date to appropriate month.