Summer 2020 Instructional

For regular summer instruction (on-line/web/delivered remotely)

TAUGHT BY FACULTY WHO HAD FULL-TIME APPT IN 2019-20 academic year

Note:  study away/abroad credit workshops are not scheduled this summer; info re: limited workshops appears in the next table.

EPAF Quick Tips | Summer Instructional
Field Entry
Query Date Depends upon which term; See Important Dates chart
Approval Category Faculty Summer Appointment FACSUM
Position and Suffix Each class being taught has to be processed on a separate EPAF (a unique JOB); a unique JOB is represented by the summer departmental position number and different SUFFIX per EPAF.
Suffix Regular Oxford: 45, 46, 47, 48, 49
Regular Regionals: 51, 52, 53, 54
Track the use of suffixes for each faculty member and do not duplicate them.
New Job

Use of a different suffix may require using the process for submitting a NEW JOB instead of a REAPPOINTMENT. (See Quick Guide)

Contract Type Select Overload for full-time faculty or staff.
Select Primary if only employment is this summer appointment or if person did not teach during academic year (19/20).
Job Begin Date Same as Current Value; if no Current Value, use effective date for term; See Important Dates chart
Dates See Important Dates chart
FTE & Hours/Pay See FTE and Hours/Pay charts for specific terms or # months of pay
Job Change Reason Overload: ADDJB
Primary: REAPT
Factors & Pays Reflect # months on payroll. See Important Dates chart
Salary Salary for teaching based on formula (credit hours) and enrollment.
Payroll ID MN will pre-fill (not enterable). All jobs are now on the MN payroll.
Contract Number No entry required
Index Department index
Account Regular: 111610
Job Earnings Effective Date: Same as Query Date (See Important Dates chart) Select FSM for job earnings
End Job Record Dates Effective Date and Personnel Date – depends upon which term/workshop dates
See Important Dates chart
Routing Queue

Level 10 Academic Personnel Reviewer--choose Hannah Lebovitz (lebovihe)

Level 45 Chair/Director/Supervisor--choose appropriate chair

Level 50 Dean--choose appropriate Dean Designee (not the actual dean)

Level 60 Provost Review—BESS SPROCKETT (sprocke)

Level 90 HR/Academic Personnel (applier)—BETH MATIX (matixb)
Comment Field

Campus (where course is “owned”); Course #; section; credit hours; term.If salary is reduced due to low enrollment, note that in comment. Indicate that the class is on-line or WEB or remotely-delivered.

For limited credit workshops.

Ohio Writing Project (OWP) and Project Dragonfly – on-line offerings 

EPAF Quick Tips | Limited Credit workshops
Field Entry
Query Date Depends of date of workshop  see DATES chart below
Approval Category Faculty Summer Appointment FACSUM
Position and Suffix Each workshop has to be processed on a separate EPAF (a unique JOB)
Suffix Workshop: 57, 58, 59
Track the use of suffixes for each faculty member and do not duplicate them.
New Job

Use of a different suffix may require using the process for submitting a NEW JOB instead of a REAPPOINTMENT. (See Manual*)

Contract Type Select Overload for full-time faculty or staff.
Select Primary if only employment is this summer appointment or if person did not teach during academic year (19/20).
Job Begin Date Same as Current Value; if no Current Value, use effective date for term; See Important Dates chart
Dates See Important Dates chart
FTE & Hours/Pay See FTE and Hours/Pay charts for specific terms or # months of pay
Job Change Reason Overload: ADDJB
Primary: REAPT
Factors & Pays Reflect # months on payroll. See Important Dates chart
Salary Regular: Salary for teaching based on formula (credit hours) and enrollment.
Workshop: Teaching – based on credit hours, workshop budget and enrollment
NOTE: Teaching and directing can be combined in one EPAF; insert combined salary (distinguish in comment field)
Payroll ID MN will pre-fill (not enterable). All jobs are now on the MN payroll.
Contract Number No entry required
Index Each workshop has unique index (sent to workshop director from Global Initiatives – be sure you have this.)  Type the unique index over what pre-fills; click the “Default from Index” button; enter the workshop account code (111640) in the empty space for account code
Account Workshops: 111640
Job Earnings Effective Date: Same as Query Date (See Important Dates chart) Select FSM for job earnings
End Job Record Dates Effective Date and Personnel Date – depends upon which term/workshop dates
See Important Dates chart
Routing Queue


Workshop
Level 10 Academic Personnel Reviewer Hannah Lebovitz (lebovihe)

Level 11 Special Approval Natasha Burgess (burgesnm)

Level 45 Chair/Director/Supervisor--choose appropriate chair

Level 50 Dean--choose appropriate Dean Designee (not the actual dean)

Level 60 Provost Review BESS SPROCKETT (sprocke)

Level 90 HR/Academic Personnel (applier) BETH MATIX (matixb)


Add level to queue: click the first “Not Selected” choice; highlight Level 11 “Special Approval” then click the magnifying glass and select Natasha Burgess.
At the far right, under “Required Action,” choose “Approve.

Comment Field
Workshop: Campus = specific workshop locale; Course#; Section; credit hours; term/dates
If salary includes instruction & director salaries, list each salary separately in comment.

Reference Charts

Important Dates by Term, Summer 2020 (in-class or online instruction)
Term Query Date
Effective Date
(begin)
Personnel Dates
BEGINNING/
ENDING
Effective Date
(end)
Factor/
Pays
Pay Dates
Last working
day of the month
FULL 05/01/2020 05/19/2020-08/08/2020 07/31/2020 3/3 May
June
July
T 05/01/2020 05/19/2020-06/27/2020 06/30/2020 2/2 May
June
U 07/01/2020 06/29/2020-08/08/2020 07/31/2020 1/1 July
V 05/01/2020 05/19/2020-07/11/2020 07/31/2020 3/3 May
June
July
W 06/01/2020 06/15/2020-08/08/2020 07/31/2020 2/2 June
July
X 05/01/2020 05/19/2020-06/13/2020 06/30/2020 2/2 May
June
Y 06/01/2020 06/15/2020-07/11/2020 07/31/2020 2/2 June
July
Z 07/01/2020 07/13/2020-08/08/2020 07/31/2020 1/1 July

 

Important Dates by Workshop Schedule, Summer 2020
Work Occurs Query Date
Effective Date
(begin)
Personnel Date
BEGINNING/
ENDING
Effective Date
(end)
Factor/
Pays
Pay Dates
Last working day of the month:
In only one month
i.e. working May 19-31; or
working June 1-30; or
working July 1-31; or
working August 1-8

05/01/2020 or
06/01/2020 or
07/01/2020
or
08/01/2020
Depends on beginning and ending workshop dates (as provided by faculty)
05/31/2020 or
06/30/2020 or
07/31/2020 or
08/31/2020
1/1 100% in one month
100% May or
100% June or
100% July or
100% August
During May & June 05/01/2020 Depends on beginning and ending workshop dates (as provided by faculty) 06/30/2020 2/2 50% May
50% June
During May, June & July 05/01/2020 Depends on beginning and ending workshop dates (as provided by faculty) 07/31/2020 3/3 33% May
33% June
34% July
During May, June, July & August 05/01/2020 Depends on beginning and ending workshop dates (as provided by faculty) 08/31/2020 4/4 25% May
25% June
25% July
25% August
During June & July 06/01/2020 Depends on beginning and ending workshop dates (as provided by faculty) 07/31/2020 2/2 50% June
50% July
During June, July & August 06/01/2020 Depends on beginning and ending workshop dates (as provided by faculty) 08/31/2020 3/3 33% June
33% July
34% August
During July & August 07/01/2020 Depends on beginning and ending workshop dates (as provided by faculty) 08/31/2020 2/2 50% July
50% August

NOTE: If submitted late, change query and beginning effective date to appropriate month.

FTE and Hours Per Pay
Credit Hours FTE Hours per Pay
(2 months)
T, W, X, Y
Hours per Pay
(1 month)
U, Z
Hours per Pay
(3 months)
Full, V
1 .04 8 16 5.33
2 .08 16 32 10.66
3 .13 24 48 16.00
4 .17 32 64 21.33
5 .21 40 80 26.66
6 .25 48 96 32.00

Submission Notes

Summer EPAFs for faculty teaching a summer course with low enrollment and for which there is potential for cancellation of the course should NOT be submitted for May payment. Once a final decision can be made that the course will be taught, the EPAF can be submitted but with JUNE dates (06/01/2020 begin and query date) and the full salary will be paid on the June payroll (factor and pays 1). It is better to hold for pay until June than to either pay in May for a cancelled course or submit an EPAF with a May date and then not process the EPAF on the May payroll because of uncertainty of the course making enrollment, which would require voiding and re-creating the EPAF for June payment.