Unclassified Temporary Staff - 2021-22

Additional Instructions/ Clarifications

(not all steps are included on this Quick Tip Sheet)

 

EPAF Quick Tips | Temporary Unclassified Staff
Field Entry
Query Date

Employee’s first day of work

Approval Category

Unclassified Exempt, UNCEXT
IF AN EMPLOYEE MAKES LESS THAN $684 PER WEEK, CHOOSE UNCLASSIFIED NON-EXEMPT, UNCNEX.      

Position and Suffix

Select Position/Suffix from All Jobs list that matches the appointment to which the person is being reappointed

Jobs Effective Date

Employee’s first day of work

Personnel Date: Employee’s first day of work (Should match jobs effective date)
FTE & Hours/Pay If unknown, see examples below of how to calculate.
End Job Record Dates

JOBS EFFECTIVE DATE:  Employee’s last day of work
PERSONNEL DATE:  Employee’s last day of work (Should match jobs effective date)

Routing Queue 

Level 10 Academic Personnel Reviewer--choose Betsey Dietrich (masonej)

Level 45 Chair/Director/Supervisor--choose appropriate chair

Level 50 Dean--choose appropriate Dean Designee (not the actual dean)

Level 60 Provost Review—Bess Sprockett (sprocke)

Level 90 HR/Academic Personnel (applier)—Beth Matix (matixb)
Comment

Percent time of appointment is related to the number of hours the employee works per week. For example, an employee working 20 hours per week is 50% time.

If the position is grant funded or externally funded, add the phrase “Vacation must be taken prior to the end date of this appointment. Any vacation balance becomes zero at the end of appointment.”

If submitting before increments are known enter “If approved, salary will be incremented.”

  • Add a semi-colon at the end of each line of text in the comment field.

  • Do not put apostrophes in the comment field.

How to Calculate:

FTE:

# of hours working each week/40 hours per week = A

# of weeks they will work/52 weeks in a year = B

Take A x B = FTE

Example of FTE Calculation:

14.3 hours working each week/40 hours per week = .3575

16 weeks employee will work/52 weeks in a year = .3076

.3575 x .3076 = .11 FTE

Hours Per Pay:

# of hours working each week x # of weeks they will work = total number of hours worked over duration

Total number of hours worked over duration/number of pays = Hours per Pay

Example of Calculation:

14.3 hours working each week x 16 weeks employee will work = 228.8 total working hours

Employees effective dates are February through part of May, therefore number of pays is 4

228.8/4 = 57.2 hours per pay