Preparing and Assembling Promotion and Tenure Packets

Professor speaks to his class in language lab, CAS
Professor Scott Hartley, wearing protective glasses, talks with students in the lab, CAS

In the Department

Each candidate's packet is assembled as follows:
  1. Application (if applicable, include written documentation for approval for years waived or extensions granted to probationary period. Policy found here: Tenure and Time)
  2. Chair’s/Program Director’s letter
  3. Departmental P&T Committee’s letter
  4. Dean of the Regional Campuses’ letter (if applicable)
  5. Candidate’s dossier (Limit 20 pages formatted as described in Guidelines)
  6. Sample letter requesting external review
  7. A summary of external reviewers’ CVs limited to a total of two (2) pages
  8. Letters from external reviewers

In the Dean's Office

For each candidate, the following shall be submitted in PDF format to the University Provost's Office via the Executive Assistant to the Provost, Jenn Walter at
  1. The candidate's tenure and promotion packet
  2. A separate PDF file that contains all previous annual evaluations (tenure only)


  • Candidates shall be responsible for providing additional materials as required by the department and/or division.
  • Hard copies of the candidate's packet including signed application may be required at the department and/or division level.
  • In the event the Dean makes a negative recommendation, that correspondence should also be sent electronically to the Provost's Office.