Pending Policy Proposals

Pending Policy Proposals

The following policy proposals are being considered by one or more of the approval bodies:

  1. Statement of Essential Teaching Practices”: Proposes a revision to ensure that the content reflects current best practices

Proposed by: Tracy Haynes and Jakin Wu, co-chairs of Ad Hoc Group created by University Senate Executive Committee

Approved by: Academic Policy Committee

  1. Class Attendance”: Proposes a revision to the current policy to enable greater flexibility to support students’ mental and emotional health

Proposed by: Nicole Thesz and Dan Bosworth, co-chairs of Ad Hoc Attendance Group, charged by University Senate Executive Committee

Approved by: Academic Policy Committee

  1. Credit/No Credit”: Proposes to create new grade designations for credit/no credit grading in order to better clarify a student’s level of course work mastery in the credit/no credit grade mode.  At the undergraduate level the grade X signifies the student earned credit for work of D- or better quality; Y means the student failed the course and received no credit.  In 2005 ODHE mandated the award of transfer credit for D- and better work. 

Proposed by: University Registrar

Approved by: Academic Policy Committee, Council of Academic Deans

Prior Approved Policy Proposals


  1. “Guide for the Consolidating, Partitioning, Transferring or Eliminating Academic Departments, Programs, and Divisions” (University Senate ByLaws, Section 8A): This proposal revises the guide to focus on consolidating, partitioning, transferring or eliminating academic units, rather than curricular programs. It is being proposed alongside another proposal that focuses on procedures for eliminating curricular academic programs (degree programs, majors, certificates, etc.). See below. 

Proposed by: University Senate Executive Committee

Approved by: Academic Policy Committee, Academic Deans, University Senate, Board of Trustees

  1. "Changes to Academic Curriculum” (Policy Library): Creates two procedures that can be used with eliminating an academic curricular program (degree program, major or free-standing certificate). The first is a process which a department can elect to use when the decision is non-controversial.  In this situation, the department can follow its departmental governance procedures and then propose the elimination via the Course Information Management system (CIM) and undergo the traditional approvals that are part of any changes to the academic curriculum.  The second option is a process which a department or division can use when the decision is more complicated or controversial.  In this situation, the department can request a more deliberate process that is led by a process coordinator and occurs prior to proposing any changes via the Course Information Management System.

Proposed by: University Senate Executive Committee

Approved by: Academic Policy Committee, Academic Deans, University Senate

  1.  “Guidelines for Divisional and Departmental Governance Documents, 2020-2021”: Provides department and divisions with suggestions for revising their governance documents to ensure that curricular decisions are made in a transparent, equitable and purposeful manner.

Proposed by: University Senate Executive Committee

Approved by: Academic Policy Committee, Academic Deans, University Senate

  1. “Undergraduate Student Classifications”: Aligns the credit hour requirements for each undergraduate level (first year, sophomore, junior, senior) with the revision made to the credit hour requirement for bachelor’s degree (from 128 to 124 credits) several years ago.

 Proposed by: Undergraduate Academic Advising Council

Approved by: Academic Policy Committee, Academic Deans, University Senate

  1. “Temporary Extension of Credit/No Credit”: Proposed waiver of current credit/no credit policy through the spring 2021 semester in light of COVID disruptions.

Proposed by: Associated Student Government

Considered by: Academic Policy Committee.  APC advanced the following recommendations to the Provost for consideration:

  • Enforce the Credit/No Credit policy as written in the Policy Library for the spring 2021 semester and beyond.

  • Temporarily alter the “Removal of Grade of Incomplete” policy for courses taken in the spring 2021 semester to enable undergraduate students to complete the requirements on the last day of classes of the following two

  • Require deans and chairs to communicate with their faculty about the importance of (1) not changing the modality of the course once the semester has begun; and (2) allowing students to take an Incomplete if they are experiencing difficulties meeting the requirements of the course in a timely manner due to COVID-19 complications and challenges.


  1. Summer and Winter Term Teaching (MUPIM 6.6): The revisions to the existing policy align the policy with existing practice. The revised policy calls for limiting faculty to teaching no more than four formal credits during the winter term.  Exceptions made be made in the case of workshop offerings or when there is high demand for an additional course or section of a course and no other faculty are available and willing to teach that course other than those already scheduled to teach a single section of a winter course.  Non-visiting full-time faculty will be given priority over visiting, full-time faculty when assigning winter or summer term teaching.

  2. Course Repeat (Student Handbook 1.2.C.3): Proposed revisions to the existing policy clarify some of the elements of the current Undergraduate Course Repeat Policy (e.g., implications for transcript notation of the course repeated and GPA calculations); and address gaps in the current policy (e.g., to explain whether the policy can be applied in in courses where academic dishonesty has been committed and to clearly note the implications of the policy on Latin and other honors designations). 

  3. Withdrawal: This new policy proposes that Miami University revise the academic withdrawal deadline from the last day of classes to the Monday of the 12th week of the term (Fall/Spring) and proportionally equivalent (85%) date for the summer sessions and winter term. 

  4. Student Evaluation of Teaching (MUPIM 7.2) clarifies that multiple measures of teaching effectiveness should be administered on a continuous basis. 

  5. Time Limits on Undergraduate Majors (General Bulletin) focuses on students who experience a break in enrollment for a period of eight or more years or who take an extended time to complete a degree. This proposal proposes a maximum time limit (8 years) on undergraduate major completion because requirements for academic programs often change substantially after eight years. 

  6. Composition of Interdivisional Committee of Advisors (Scholastic Regulations): This policy is outdated (e.g., assumes that the Regional campuses are not an academic division).  The revision proposes the revise the wording of this policy to reflect the current functional composition of the committee and to include the Assistant Dean of Students as a formal member of the committee.

  7. Independent Work (General Bulletin) align this information with the newly approved university policy relating to internships.  In particular, it defines the three types of internships and articulates clearly that students will need to complete a form prior to pursuing a credit or noncredit bearing internship.

  8. Guidelines for a Department’s Teaching Evaluation Plan (MUPIM 7.2) updates the policy to align with current trends and practice.  The current policy wording does not account for the fact that appropriate online evaluation measures may be acceptable and that faculty who employ formative evaluation mechanisms may elect to use them for summative purposes.

  9. Annual Review of Probationary Faculty Member (MUPIM 7.5) clarifies that the department must submit separate evaluation letters (one from the departmental promotion committee and the other from the chair) during years 3, 4 and 5 of the probationary period for tenure-track faculty.  Although submitting separate letters has been the practice, the wording in the policy was unclear.

  10. Transfer Credit from Foreign Universities (Student Handbook 1.1): This policy revision establishes standardized guidelines for the articulation of coursework completed at foreign institutions of higher education into Miami University; increases transparency into the conversion of international credits to that of U.S. and institutional equivalents; defines what will be accepted as official documentation of an academic record; aims to ensure fair and equitable evaluation and conversion of international coursework.

  11. Pathways Program (Student Handbook 1.2). This new policy enables students in the selective Pathways program to meet program requirements while residing on the Oxford campus.

  12. Dossier Guidelines for Tenured and Tenure-Track and TCPL Faculty (Provost’s Website). These revisions include minor wording changes to recognize faculty who incorporate open educational resources and affordable course materials in their teaching.