The Debrief Meeting is an opportunity for the reviewer and instructor to discuss the results of the observation activity and reflect upon the agreed process and products. These are the suggested areas for discussion in the debrief meeting:

• Perspectives on what took place during the review process.
  • Positive teaching practices observed
  • Areas of improvement
  • Any clarifications of points of fact
• Any points brought up in the pre-observation meeting.
• Steps for future action.

Guidelines

• This meeting should idealy occur within two weeks of the Observation Activity.
• Approximately 48 hours before the meeting, the reviewer sends a draft letter that includes his/her conclusions, recommendations, and evaluation to the reviewee. The two will discuss the letter, and, based on the discussion, the reviewer may choose to revise the letter.
• The products from this meeting should be sent within two weeks of the meetings.  Recipients include the instructor, and, if applicable, relevant administrators.

Procedure

• Sharing perspectives on what took place during the review process.
  • Start with instructor’s views on the class
    • Have the person describe what went well and what could be improved
  • Evaluator shares
    • Positive teaching practices observed
    • Areas of improvement
    • Any clarifications of points of fact (about the specifics of what occurred)
• Discussing any points brought up in the pre-observation meeting.
• Discussing steps for future action.

Recommended Guidelines for the Evaluation Letter

These guidelines are general and can be adapted based on departmental and divisional suggestions:

• Overview paragraph of review process
• Types of artifacts reviewed (syllabus, classroom observation, etc.)
• 3 W + H
  • Who did the evaluation?
  • What class was evaluated (instructor, course name, course description, time of class)?
  • When was the class session (e.g., Monday at 8am), how often was it visited, and in what format (online vs. face-to-face)?
  • How was the course evaluated (department and divisional suggestions)?
• Paragraph on the strengths discovered in the review process
• Paragraph on the opportunities discovered in the review process
• Recommendations on books, seminars, and other university resources to facilitate growth
• Paragraph summarizing the overall evaluation