Data Confidentiality Statement

Miami University's Division of University Advancement is committed to the ethical collection and use of information in the pursuit of legitimate institutional goals. Confidential information about donors, as well as confidential information about the institution, in oral form, or on electronic, magnetic, or print media, shall be scrupulously protected so that the relationship of trust between the donors and the University is upheld.

According to the Ohio Revised Code, Section 149.43 on the availability of public records, donor profile records are not considered public information. Non-public information is the property of Miami University and shall not be given to persons other than those who need that information in the performance of their duties for the organization.

Donor records, both hard-copy and electronic, and other institutional data are highly confidential. Nonpublic information must not be discussed with anyone outside Miami University, nor may any information or documents be released to a third party without authorization of the Director of Advancement Services and/or the Vice President of University Advancement.

Confidentiality Agreement

I acknowledge my understanding of Miami University's confidentiality requirements. I agree to abide by these requirements and deal discreetly with confidential records and information. I will respect our constituents' right to privacy and avoid disseminating confidential information outside the organization, including, but not limited to, the following:

  1. Sensitive information including donor giving records, research information, and Miami University financial data will be protected and treated with special care.

  2. Miami University records and data will not be reproduced, stored in a retrieval system other than that approved by the organization, or transmitted in any form or by any means, electronic, magnetic, mechanical, photocopied, recorded or otherwise.