Guidelines on Support for Externally Funded Research Leaves 2019

Effective date: applies to all applications with due dates on or after April 1, 2019.

External research fellowships from entities such as the Guggenheim Foundation, Woodrow Wilson Center, National Endowment for the Humanities, Ford Foundation, and Fulbright Commission are valuable opportunities for faculty to advance their research agendas. These fellowships bring renown to the university and increase available research support for faculty. The CAS strongly encourages faculty with research expectations to apply for such grants and supports them as described below. These guidelines have been designed, in consultation with department chairs, to support researchers equitably, transparently and sustainably. Faculty who apply for external fellowships should bear the following in mind.

These guidelines will apply for all externally funded fellowships that 1) do not generate any overhead expense for the university (indirect recovery costs) and 2) require absence from classroom teaching for fall and/or spring semester. It will apply to any competitive fellowship that covers at least 30% of the faculty member's base salary, and allows them to devote full time to research, with no more than a nominal amount of teaching required.

Note that these are not binding commitments and may have to be changed in the event of serious financial constraints on the College.

  1. All faculty applying for externally supported leaves must notify the university and CAS in the following ways:
    1. Discuss with your chair and confirm appropriateness of grant and timing.
    2. Contact the dean's office to confirm available support for cost-sharing.
    3. Input the application in the Cayuse (eSPA) system, indicating the divisional support promised. This application is available via the website of the Office for Advancement of Research and Scholarship (OARS).
      Steps A through C should be completed on or before the application's due date.
    4. Apply for an ARA or FIL from the CAS, indicating if this is to be taken only in case of winning the fellowship. Departments need not rank such leave applications if the person should not be considered for a standalone ARA or FIL. Instead the ARA/FIL application should be forwarded with an indication of chair's support or not. The College cannot support applications by faculty who fail to notify the Chair/Director and Dean of their applications through the eSPA system by the application's due date.
  2. In the event of winning a fellowship, the CAS will ordinarily top-up the fellowship award to reach up to 100% of their base salary for the period of the fellowship, with the following limitations. The maximum top-up amount available to an individual will be $50,000 per year (or $25,000 per semester) or 50% of base salary for the fellowship period, whichever is less. Benefits will ordinarily be continued at university expense for up to one year of the fellowship period.
  3. For tenured faculty, no more than one year (two semesters) of any type of Miami-supported research leave may be taken within any consecutive 4 years. This includes ARA, FIL, and top-up of external fellowships. During the probationary period, an assistant professor may take a single additional semester within a 4-year window. This includes fellowships taken for the first year of Miami employment. Probationary faculty taking additional leave should work closely with the department chair to be sure their teaching record has time to be sufficiently developed before applying for tenure.
  4. Provision of replacement visiting faculty will be negotiated among the Department Chair, the Dean, and the Provost, and will depend on the overall need for courses in the department based on student demand, in the context of available resources.
  5. No internal support will be provided for arrangements that require substantial teaching at another institution, including teaching Fulbrights. The purpose of the College's support of external fellowships is to support faculty research.
  6. Faculty wishing to accept any fellowship, grant or similar opportunity that is excluded from internal support by these rules, may request to take a personal leave without pay. Benefits coverage during an unpaid personal leave will be negotiated and may be limited to one year in any four.

February 2019