Health and Safety Guidelines

General Information for All Commencement Attendees

COVID-19 Warning

Despite the University’s best efforts, it is not possible to eliminate the risk of positive COVID-19 cases on our campuses and we cannot guarantee that persons present on our campuses will not be exposed to or become infected with COVID-19. The risk of exposure and possible infection is real and present in any university community where large numbers of people regularly interact. By electing to visit Miami University and attend a commencement ceremony, you voluntarily assume all risks related to exposure to COVID-19.

Those attending a commencement ceremony must follow all Miami University health and safety policies and posted instructions while on University grounds.

Personal Health Screening

Graduates and guests, as well as faculty, administrators, and speakers, may not attend a commencement ceremony if:

  • They are experiencing any symptoms of COVID-19
  • They have had recent "close contact" with an individual diagnosed with COVID-19 and have not completed the required quarantine period. "Close contact" means living in the same household as a person who has tested positive for COVID-19, caring for a person who has tested positive for COVID-19, being within 6 feet of a person who has tested positive for COVID-19 for 15 minutes or more, or coming in direct contact with secretions (e.g., sharing utensils, being coughed on) from a person who has tested positive for COVID-19.
  • They are currently required to self-isolate or quarantine by their doctor or a local public health official.

Congregating

Individuals must avoid gathering in groups and attempt at all times to maintain social distancing. When gathered together, individuals should be in a group of no more than ten individuals that is separated from other groups by at least six feet. 

Mask Policy

All participants, graduates, guests, and staff will be required to wear a face mask and maintain social distancing throughout the event.

Signage will be posted at all entrances stating that all attendees are required to wear a mask and maintain distance while on the grounds or premises.

Access/Arrival at Yager Stadium

To allow adequate time for cleaning, sanitizing, and set-up between events, access to Yager Stadium for all guests and degree candidates will begin no earlier than one hour prior to the ceremony.

Physical Distancing Measures

Directional signage will be in place to guide proper ingress and egress. One-way foot traffic will be applied when/wherever possible.

Sanitization

Hand sanitizers will be present throughout the stadium. Additionally, custodial services will clean the stadium between ceremonies, so we kindly ask that all guests and students please depart promptly after their ceremony to allow sufficient time for cleaning prior to the next event.

Signs for distancing, mask-wearing, hand sanitization, and directional signage will be posted.

Seating Capacity of Stadium

Seating capacity is limited by the need to socially distance each student’s group of guests. Pods of up to six guests per student will be arrayed throughout the stadium bowl and distanced from the adjacent set of seats. To ensure distancing, it is important that guests sit in their assigned seats.

Ticketing

To maintain social distancing and to meet capacity limits, each graduate has been allocated six guest tickets for their ceremony. Guests seats are in “pods” that are socially distanced from other attendees. Children two and under may attend without a ticket, provided they will not require their own seat and that they remain at all times within their group's seating pod. All other guests will need a ticket.

Live Streaming

All ceremonies will be live-streamed for viewing by those unable to attend in person. A link to view the livestream will be available on our main commencement page. For those who wish to send the link to family and friends in advance, the direct url is https://youtube.com/miamiofohio. A recording of the ceremony will also be made available.

Inclement Weather

In the event of severe weather, such as tornadoes, severe thunderstorms, or a torrential downpour, the university ceremony may be shortened and/or canceled. Any decision to cancel the ceremony will be announced on Cincinnati Public Radio (88.5 and 91.7 FM) and on this website.

Unless the weather is severe, the commencement ceremony will occur, rain or shine. Candidates and their guests are advised to dress appropriately.

Food and Drink

Food Service at Yager stadium will not be available during Commencement Weekend. Water bottles will be available at designated locations for graduates and guests at no charge.

First Aid Station

This station will be staffed by Emergency Medical Services and will be open prior to guest arrival and during the event.

After the Event

Attendees should monitor for COVID-19 symptoms for 14 days after the event and seek testing or medical care if they develop. Watch for fever (100.4 F or higher), cough, shortness of breath, or other symptoms. If possible, attendees should stay away from others, especially people who are at higher risk for getting very sick from COVID-19, for 14 days.

Planning Information for Guests

Parking and Stadium Entry

Guests will be directed to the nearest available designated parking lot for the ceremonies. Please observe the directions on signs approaching the event parking areas, as guests will be directed to the next available parking location as they fill. We estimate guest parking will be available no less than 90 minutes prior to the start of each ceremony. MUPD will direct traffic and assist guests with parking needs. Accessible shuttles will be running continuously from the parking areas to Yager Stadium.

All university parking lots and parking garages will be open to the public at no charge during commencement weekend, including Millett Assembly Hall, Ditmer, and Cook Field lots. Avoid traffic congestion by using our BCRTA shuttle service from the designated event parking lots.

Please be mindful that the City of Oxford parking regulations will be enforced at all times throughout the weekend. This includes parking meters on South Campus Avenue and the Uptown district (High Street, Uptown Parking Garage, and side streets), which must be paid Monday through Saturday, 9 a.m. to 6 p.m. Overnight parking at the metered spaces on the streets is prohibited between 4 a.m. and 5:30 a.m. For a complete list of City of Oxford parking regulations, see Parking and Transportation in Oxford

Traffic in the Oxford area will be extremely congested on commencement weekend. Please heed the directional signs that will be posted to aid traffic flow to Yager Stadium and Saturday's venues.

When Stadium Gates Open

Gates will open for guests, graduates, and attendees one (1) hour prior to the start of the ceremony. Families may enter through the South & West gates.

Bag Checks

Event staff will conduct bag checks before entering, and we kindly ask that wherever possible guests please plan to arrive at the stadium without bags.

Accessible Seating

Accessible seating can be secured for attendees needing accommodation along with one (1) companion, the day of the event, prior to each ceremony. Individuals (along with one companion) needing accessible seating should proceed to the Guest Services booth on the west side of Yager Stadium for assistance and direction to a seat location. Due to capacity and distancing needs, all other members of the party should plan to sit in their original ticketed location. All commencement venues are wheelchair accessible. Upon request, wheelchairs are available for transportation to and from seating areas. Guests sitting in the accessible seating area are permitted one companion to accompany them in the accessible seating area.

Exiting the Ceremony

An announcement will be made at the end of the ceremony encouraging guests to follow the directional signage and depart the stadium expeditiously to allow event personnel to clean, sanitize, and set up for the next event.

Planning Information for Graduates

Arrival to Yager Stadium

Access to Yager Stadium for all guests and degree candidates will begin one (1) hour prior to the ceremony. All degree candidates/graduates are to report to Yager Stadium with their robe and cap in hand. Caps and gowns are not to be worn to Yager Stadium. The ushers and marshals will notify the candidates when it is time to put on their academic attire. Items on the prohibited items list will be confiscated if found on any person preparing to enter the field. Please review this list prior to the ceremony.

Bag Checks

We encourage graduates to NOT bring any bags to the ceremony, and no bags will be permitted on the field.

Check-In Location

Yager Stadium concession stands will be used for graduates to check in, to get their Reader Card (card showing how your name will be read when you walk across the stage) and any other items to be distributed. Check-In is an integral part of the ceremony and cannot be omitted. Plexiglass barriers will be present between the Graduates and the Check-In staff. We will have social distancing stickers on the ground for line queueing, and volunteer staff will be present to enforce the social distance and mask guidelines.  

Graduate Seating

After check-in, graduates will be directed to assemble at their designated location in preparation for the processional. All seats on the field will be socially distanced, and marshals will lead the processional and direct graduates to appropriate seats.  

Conferral of Degrees/Recognition of Graduates

Graduates will be led by row, socially distanced, to the platform. Graduates will hand their name card to a reader who will be wearing gloves. The reader will read the name and the graduate will cross the stage. After crossing the stage the student will pause to have their photograph taken by a professional photographer. The name card will later be given to the photographers so the photographer can reach out about the photographs taken.

Exiting the ceremony

Marshals will lead students off the field after the platform party and faculty depart, taking them out through the same gates they entered. Following the ceremony, all guests are encouraged to follow the directional signage and depart the stadium expeditiously to allow event personnel adequate time to clean, sanitize, and set up for the next event.

General Information Regarding Yager Stadium

Smoke-free Environment

Smoking is prohibited in all Miami University-owned facilities and on all property.

Security/Bag Check

Guests are subject to visual inspection of person, parcels, bags, and clothing capable of concealing prohibited items. Guests may refuse inspections but we reserve the right to refuse entry.  Please plan to leave all non-essential items at home or in your locked vehicle.

Changes in national, regional, and campus security levels may affect security procedures

Prohibited Items

As a general rule, any items that obstruct the view of other guests or that can be used as projectiles, that interfere with the comfort of other guests, or are deemed inappropriate/hazardous by stadium security and are prohibited.

The following items are not permitted:

  • Alcohol and/or Illegal Drugs
  • Animals (except for ADA Service Dogs, which ARE permitted)
  • Backpacks
  • Chairs
  • Clothing with Profane, Inappropriate or Abusive Language
  • Confetti, Streamers, Glitter, Balloons
  • Coolers
  • Large handbags
  • Mace or similar substances
  • Metal folding seat cushions
  • Noisemaking Devices (common examples include but are not limited to whistles, air horns, bull horns, blow horns, musical instruments, kazoos, bugles, cowbells, thunder sticks, sirens, and boom boxes)
  • Seats that clamp onto bleachers
  • Signs, sticks, or poles
  • Tripods
  • Weapons (common examples include but are not limited to aerosol cans, mace, pepper spray, firearms, including CCW permit holders, fireworks, pocket knives, knives, spiked bracelets, brass knuckles, martial arts weapons, stun guns, squirt guns, super soakers and chains)

Permitted Items

The following items are permitted in the stadium or arena for the ceremonies:

  • Binoculars
  • Cameras
  • Cell phones
  • Clothes for weather conditions
  • Pagers
  • Seat cushions/backs
  • Service animals
  • Small handbags (14"x14"x4" or smaller)
  • "Umbrella"-type strollers
  • Umbrellas (Courteous, necessity use only, please. Avoid obstructing the view of others)

All information is subject to change. We recommend checking back to this page periodically for current information.

Security, Medical, Lost & Found

Security

All degree candidates/graduates are to report to Yager Stadium, with their robe and cap in hand. All attendees should review the prohibited items list prior to the ceremony. All attendees are subject to visual inspection upon entering the facilities and all items on the prohibited list will be confiscated.

Medical

In case of an emergency:

  • First Aid Stations will be available.
  • EMTs will be on-site.
  • Oxford's McCullough-Hyde Memorial Hospital is just a few blocks away if needed.
  • Local Police will also be on duty at Yager Stadium to assist with any emergencies.

If an attendee is found to be ill at an event, they will be immediately isolated and appropriate medical care sought.  The local health district will be contacted about suspected cases or exposures.  

Lost and Found

Any lost and found items will be taken to the University Police. You may also call 513-529-8135 regarding lost property.