II. Committee for the Evaluation of Administrators

ARTICLE I: The Mission of the Committee 

1.1: GENERAL MISSION: The Committee for the Evaluation of Administrators is responsible for advising the Dean regarding administrator performance in the College of Education, Health and Society. 


1.21: The Committee for the Evaluation of Administrators conducts evaluations of the following administrative positions: Assistant and Associate Deans and Department Chairs. 

1.22: Mandatory evaluations will be conducted in years three (3) and five (5) of the five-year appointment. 

1.23: Committee evaluations are intended to serve two functions: (1) as a formative guide for the professional development of the individuals, and (2) as a summative record of the evidence upon which future personnel decisions may be based. 

1.24: This committee is responsible for advising the Dean in a written report summarizing the evaluation of each administrator.

ARTICLE 2: The Operational Structure of the Committee 

2.1: MEMBERSHIP: The membership of the Committee for the Evaluation of Administrators consists of one full-time, tenure track or LCPL faculty member from each of the Division's departments, chosen according to each department's procedures for staggered two-year academic terms. The election procedures are submitted to the University Senate in the spring for approval and implementation in the fall of each academic year. 

2.2: STUDENT MEMBERSHIP: When and if the Committee for the Evaluation of Administrators chooses, it may invite, either through election or appointment, student representation on the committee for a one academic year. 

2.3: ALTERNATE REPRESENATIVE(S): Each department shall also identify an alternate department representative who may vote in the representative's absence. In the event that both department representatives are absent for a Committee meeting, the department chair may designate a special alternate to represent the department and vote at that meeting.

2.4: CHAIRPERSON: The previous year's chair shall convene the first meeting of the new academic year and chair the meeting until the new chairperson has been elected. 

2.41: The Chairperson of the Committee shall be elected at the first meeting of each academic year from among the departmental representatives and shall serve one academic year. 

2.42: The Chairperson shall retain his/her voting status. 

2.5: RECORDER: The Chairperson shall appoint a recorder for each meeting. 


2.61: REGULAR MEETING TIMES: The Committee will establish its schedule of meetings at the first meeting of the fall term each academic year. The Committee will meet a minimum of once each semester, publishing its schedule of meetings for each semester. 

2.62: SPECIAL SESSIONS: The Chair may call special sessions of the Committee when important business necessitates. 

2.7: QUORUM: A quorum is present when a simple majority of the voting department representatives is in attendance at a regularly scheduled meeting or a special session.

2.8: AGENDA AND ORDER OF BUSINESS: The Chair will draft an agenda for an upcoming meeting and submit the agenda, minutes of previous meetings and all appendices to the committee at least three (3) working days in advance of the meeting. The committee's order of business will be to proceed through the agenda as listed unless the order is altered by a motion and a majority vote to amend the order of business. 

2.9: PARLIAMENTARY PROCEDURES: The Committee will follow Robert's Rules of Order during all of its proceedings. 

2.10: VOTING: A majority vote consists of simple majority on any motion before the Committee. The voting pattern will be recorded as affirmative, negative, or abstain. 

2.11: MINORITY STATEMENTS: Any department representative may request that the minutes show the basis for a minority opinion. This opinion will be so recorded with the understanding that the department and the final vote will not be identified.

ARTICLE 3: Appeals Procedures:

The Committee will consider appeals or re-submissions only when, in the opinion of the Chair the appeal is warranted. Whenever such action is taken, it is reported to the full committee at the committee's next meeting. 

ARTICLE 4: Reporting Committee Action:

4.1: MINUTES: Minutes of each meeting of the Committee will be recorded. These minutes will be distributed with the agenda according to section 2.34. 

4.2: REPORTS TO THE ADMINISTRATOR AND DEAN: A summary of the administrative evaluation will be prepared and submitted to the individual being evaluated and to the Dean. 

4.3: REPORTS TO DIVISIONAL FACULTY: The Committee will file a summary of the committee's academic year's actions by May l5th of each year. This report will be submitted to the Dean's office for transmission to the EHS Faculty and others if so warranted. The Dean's office is responsible for archiving these documents. 

ARTICLE 5: Operational Procedures 

5.1: Periodically the Committee shall review its mission statement for appropriateness, consistency, and effectiveness for the purpose of making recommendations to the Divisional Faculty. The Committee may appoint subcommittees or hold hearings in order to accomplish this task. 

5.2: The Committee will determine its internal operational procedures related to the evaluation instrument, size and nature of the sample, timeline for completion of the evaluation, and reports to the Dean and Faculty. 

Last revised November 2014.