Information for Faculty and Staff

About the Process

Any non-credit program under Academic Affairs is to be submitted through Continuing Education which will administer the approval process. A non-credit program at Miami University may be held online, on campus, or another location, or as an education abroad/away program. They do not offer academic credit, but may offer personal or professional skill improvement, career training, or personal enrichment for students of all ages.

All non-credit program offerings at Miami University must be coordinated and directed by a Miami University faculty or staff member.

Non-credit programs may be eligible for offering Miami University Continuing Education Units (CEUs.) Typically given in training or job enrichment courses at the rate of one unit for each ten hours of instruction.

Deadlines for submitting a proposal varies depending on the workshop type. An education abroad/away program may take a year or more, while non-travel workshops can be submitted in as little as 6-8 weeks before the course start date. See How to Propose (link to be set up) for more details.

Program Director Responsibilities

A program director’s duties are many and varied, and include, but are not limited to:

Global Initiatives Responsibilities

Global Initiatives reviews the proposal, and assists the program directors throughout the process including, but not limited to:

  • Program’s connection to Miami University mission, vision, values and internationalization strategy
  • Contractual obligations
  • Personnel and salary appropriateness (in collaboration with Academic Personnel)
  • Appropriateness of budget and compliance with policies, guidelines, and standards
  • Financial sustainability in consideration of enrollment, location of program, and other areas
  • Publicity assistance
  • Risk management
  • Create a program registration site to manage registration, payments, and deposits
  • Route proposals for approval
  • Request non-credit index set up, when needed, and assist in the reconciliation processes

The assistant provost provides final review and approval for all non-credit programs on behalf of the provost.

Academic Chair Responsibilities

The Chair is responsible for the most important review. The review includes, but is not limited to:

  • Program appropriateness and quality
  • Meets the priorities of the department
  • Appropriateness of budget expenditures, including salaries

Academic Dean Responsibilities

The Dean, or designee, review includes, but is not limited to:

  • Program appropriateness and quality
  • Relationship to the priorities of the academic division
  • Appropriateness of budget expenditures, including salaries

Non-Credit Program Policies

Depending on the program type and complexity, policies may include, but are not limited to:

Guidance & Support

Key partners in proposal development and program management include department chairs and support staff, faculty and staff colleagues with non-credit program experience, and most importantly Global Initiatives.

For help with the non-credit proposal and development process contact the appropriate Global Initiatives staff member below.

  • Donna Gouvan gouvandm@miamioh.edu or (513) 529-8601 will be your first point of contact. Donna has been working in Continuing Education for over 20 years and can assist you in developing your program and budget, as well as building your registration site in the CVENT software.
  • Annalee Jones jonesa18@miamioh.edu or (513) 529-8610 will be your point of contact for all travel programs. Annalee specializes in education abroad/away programs and will work with you on best practices and building your application site in the Terra Dotta software.

In addition, Purchasing, Accounts Payable, Academic Personnel and Human Resources, and others provide specialized guidance as needed.