Cleaning Protocols

Physical Facilities

Physical Facilities will provide daily cleaning and disinfecting of classrooms, breakrooms, bathrooms, and public spaces. Additionally, all students and employees are expected to practice physical distancing and personal hygiene in order to help protect the community from the spread of the coronavirus.

a staff member cleaning a handrail at the entrance to a building

New Controls

Miami’s Physical Facilities and Environmental Health and Safety are making appropriate adjustments to workspaces to facilitate social distancing. While on campus, you will see changes and increased signage to help us practice social distancing. A few of the visual changes you will see are included in the list below:

  • One-way entrance/exit
  • One-way office hallways or aisles
  • Plexiglas or other partitions to serve as sneeze guards/shields, if appropriate
  • Use of tape or other floor markings to designate 6-foot distances

Cleaning Standards

Physical Facilities custodial staff will provide daily cleaning, sanitization, and disinfection of high-touch surfaces in shared spaces to prevent the spread of COVID-19. Hand sanitizer stations will be provided at all primary entry and exit points to buildings and will be maintained by Physical Facilities staff.

However, we recognize that many will want to and in some cases should disinfect certain surfaces throughout the day before and/or after use. Physical Facilities will provide additional cleaning and sanitizing materials for use by building occupants.

Please note these products are provided in response to the current COVID-19 outbreak and our approach may change in the future.

  • Use cleaning supplies judiciously as they are in high demand and short supply globally.
  • Do not discard bottles, pumps, and sprayers. They will be refilled.

Classrooms, Teaching Labs, and Seminar Rooms

  • Each classroom/lab has paper towels and an EPA-approved disinfectant (NO GLOVES OR OTHER PPE REQUIRED) for use in that space.
  • Cleaning supplies are expected to remain in these designated spaces. Please DO NOT REMOVE TO ANOTHER SPACE.
  • Physical Facilities custodial staff will replenish as needed on a daily basis for classrooms and labs.
  • High touch surfaces (e.g., light switches, doorknobs, computer panels, keyboards, desks, and armrests) are used by multiple people daily. We recommend each person disinfected their work/study area before and after use.

Residence Halls - Common Areas

  • It is recommended that high touch surfaces be disinfected in kitchens, television rooms, study rooms, and other common spaces by students after each use
  • Each residence hall will receive an allotment of cleaning supplies and hand sanitizer dispensers are installed in building entry points. Physical Facilities custodial staff will replenish as needed on a weekly basis.
  • Disinfectant spray will be centrally located in a kitchen/common area per floor
  • It is the responsibility of each RA to make sure these items are used appropriately and are kept centrally located for everyone’s use

Offices

  • Each departmental office area receives an allotment of cleaning supplies and hand sanitizer based upon the number of offices in the department. This includes paper towels, EPA-approved disinfectant (NO GLOVES OR OTHER PPE REQUIRED), and hand sanitizer. Physical Facilities custodial staff will replenish as needed on a weekly basis.
  • The cleaning supplies and hand sanitizer are centrally located in each departmental office
  • Occupants of a personal office are strongly encouraged to keep their workspace disinfected, with a particular focus on high touch surfaces such as doorknobs, door frames, mice, keyboards, light switches, armrests, and desktops. While Physical Facilities custodial staff will disinfect door handles on the exterior of office doors daily, it is recommended that whenever possible meetings occur virtually. In-person meetings with guests should occur in designated spaces within the building in order to minimize as much as possible meeting in personal offices.

Common or Public Spaces Within Departmental Office Spaces

  • Applies to the following spaces: waiting/reception areas, counter service areas, break rooms/office kitchenettes
  • It is strongly recommended that all high touch surfaces (e.g., light switches, armrests, countertops, doorknobs, faucets, and handles) be disinfected on a frequent basis during normal business hours
  • The supplies allotted to each department for office cleaning should also be used for this purpose.

Employees should work with their supervisor to develop and understand a process for cleaning and sanitizing workplaces and tools throughout the workday and at the close of business or between shifts. These standards should follow the CDC’s guidance for cleaning and disinfecting workplaces.

It is our goal to provide sufficient access to supplies for your use. Supplies need to remain stored in a centrally located space so that they can replenished as appropriate. Any high-touch items (especially shared items) are recommended to be disinfected whenever possible before and after use.

Community Responsibilities

students cleaning the table they were just using

Although Physical Facilities will clean public spaces and classrooms daily, we will each need to play a part in keeping the spaces we each use clean throughout the day. Miami will provide supplies for students, faculty, and staff to disinfect their own spaces - such as classroom desks, study room tables, and items in residence hall common areas - before and after use.

Just as you would clean your own equipment between uses at a gym, you will need to take some responsibility for cleaning the public spaces you use throughout the day.

 

HVAC (Heating, Ventilation and Air Conditioning)

Miami University follows the American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE) and general CDC recommendations for HVAC systems. Our focus is in the initiatives described below:

Filtration

Air-handlers serving large sections of our buildings were upgraded from MERV8 to MERV13 air filters. MERV13 filters have a much higher filtration capability.

Ventilation

Buildings are designed to "mix" the air. Essentially some portion of the air is returned, or reused and mixed with some quantity of fresh air. Most systems are now designed to reduce energy consumption by minimizing the amount of outdoor air and maximizing the amount of return or reused air. We measure air quality (e.g., CO2 monitors) to ensure occupant safety. In current conditions, we are forgoing the energy savings and maximizing the outdoor air (or fresh air), and minimizing the return air. We are able to do so with our digital building automation system. While each building has design limitations, we are definitely enhancing the amount of outdoor air in the spaces.

Operating Schedules

To achieve our energy and sustainability goals, we employ many different control strategies to optimize the operation of our heating, ventilation, and air-conditioning (HVAC) equipment. One example is that we "set back" or limit the operation of the equipment when the buildings are less occupied. In current conditions, the equipment is returned to normal operation earlier in the morning and continues to run later in the evening to ensure the building's air is changed over with fresh air. In essence, we are flushing the building's air much more regularly than we historically have in the past.