Expectations for Supervisors

Work Environment

In shared offices or workspaces, the following should be considered:

  • Utilize assigned flexible work schedules, staggered work hours, and staggered arrival and departure times.
    • Examples include:
      • Rotations of remote and in-person work: Create schedules that rotate employees on in-person and remote work days in order to ensure offices are covered while also supporting social distancing and decreasing congestion in the office.
      • Staggered scheduling: Stagger employees’ arrival and departure times, so that not all employees arrive or depart at the same time.
      • Alternate break/lunch scheduling: Alternate work or lunch schedules to minimize the number of individuals working together, congregating in one area, or gathering.
    • Adjust furniture and office layout to allow for social distancing.
      • Examples include:
        • Move desks or furniture apart to maximize spacing within offices, office suites, work areas, and lounge or public spaces.
        • Relocate individuals to alternate spaces or use larger spaces if possible.
        • Based on limited availability, and as a last resort, consider the use of office partitions or plexiglass dividers for areas where the prominent purpose is customer service or interacting with walk-up traffic of students, faculty, staff, parents, or campus visitors.
    • Alter or limit congregating factors or spaces where the virus could be easily spread.
      • Examples include:
        • Discontinue the use of office coffee pots. Post signage to require disinfecting handles on refrigerators and microwaves, as well as control panels of microwaves and vending machines. Post signage discouraging drinking from water fountains.
        • Alter break room setups to increase social distancing. Limit the number of people who can be present where gatherings often occur such as lunch or break rooms. Encourage outdoor break periods.
        • Ensure adequate space between personal items in areas of shared storage such as locker rooms or mail rooms.

High Traffic Areas and Forming of Lines

In high traffic areas and offices where lines form:

  • Clearly demarcate 6-feet of space in lines using blue painter’s tape or approved decals from Physical Facilities.
  • To the extent practicable, create one-way traffic patterns (such as in aisles or library stacks) to decrease face-to-face interactions. Utilize barriers such as tape or furniture as needed to ensure proper traffic patterns and limit access.
  • Limit the number of people moving through large spaces, like dining halls and the library.
  • When walking in corridors or hallways, stay on the right side according to the direction you are heading in order to maximize distance while passing others.