Accounting Assistant
General Function
Performs a variety of basic administrative tasks related to Accounting, Accounts Payable, Bursar and Purchasing operations
Characteristic Duties and Responsibilities—Essential Functions
- Greets and directs visitors; routes mail; answers multiple line telephone; provides basic information regarding Accounting, Accounts Payable, Bursar and Purchasing.
- Creates or updates computer records; maintains records; e.g. records of payments, deposits, university purchases, vendor information.
- May gather and analyze statistical information regarding Accounting, Accounts Payable, Bursar or Purchasing programs and activities; produce reports.
- Oversees files and records; ensures that they are accurate, complete, and up-to-date.
- Performs various basic administrative tasks; prepares correspondence and information packets; sends and receives faxes, assists with bulk mailings.
Reporting Relationships
Direction Received: Reports to head of administrative unit (i.e. Director, Administrative Manager, Administrative Assistant, Administrative Associate, etc.)
Direction Given: Occasional monitoring and training of student employees
Minimum Requirements
Requires six months of coursework beyond high school and one year of related experience, or an equivalent combination of education and experience
Knowledge, Skills, Abilities, and Worker Characteristics
- Knowledge of accounting, bursar and purchasing procedures and techniques
- Knowledge of standard office equipment and procedures
- Knowledge of computer and office applications
- Basic math skills, oral communication skills
- Ability to work with people with diverse backgrounds
Working Conditions
Periodic assignments given which entail dealing with modestly unpleasant physical conditions such as near continuous use of computer
Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.
Functional Title
Accounting Assistant
Job Code
0002-CS335
Classification Series
Accounting/Bookkeeping
Band/Zone
F1
Department
Accounting, Accounts Payable, Bursar and Purchasing
FLSA
Non exempt
Last Updated
September 2013