Clerical Assistant, Senior
General Function
Performs a variety of routine to moderately complex clerical tasks related to creating, up-dating and maintaining departmental records and files
Characteristic Duties and Responsibilities—Essential Functions
- Creates and maintains departmental files; receives information; determines what should go in files and records; refers original material to proper location.
- Enters information into University computer system.
- Provides information to students, faculty, and staff either in person, by mail, or by phone.
- Performs various clerical services which may include answering phones, greeting visitors, typing, or copying.
- Provides leadership and serves as informational resource to classified and student employees.
Reporting Relationships
Direction Received: Reports to administrator of department's records section (Supervisor, Assistant Manager, Manager, Assistant Director, Director, or Administrative Assistant)
Direction Given: Occasional monitoring and training of student employees. May provide functional guidance to a group of student employees
Minimum Requirements
Requires a high school diploma or GED and 12 months of office experience, or an equivalent combination of education and experience
Knowledge, Skills, Abilities, and Worker Characteristics
- Knowledge of computer and office applications
- Knowledge of standard office equipment and procedures
- Ability to work with individuals with diverse backgrounds
Working Conditions
Typical office environment
Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.
Functional Title
Clerical Assistant, Senior
Job Code
0008-CS250
Classification Series
Clerical Assistant
Band/Zone
E2
Department
Multiple
FLSA
Non exempt
Last Updated
September 2013