Clerical Assistant, Senior

General Function

Performs a variety of routine to moderately complex clerical tasks related to creating, up-dating and maintaining departmental records and files

Characteristic Duties and Responsibilities—Essential Functions

  • Creates and maintains departmental files; receives information; determines what should go in files and records; refers original material to proper location.
  • Enters information into University computer system.
  • Provides information to students, faculty, and staff either in person, by mail, or by phone.
  • Performs various clerical services which may include answering phones, greeting visitors, typing, or copying.
  • Provides leadership and serves as informational resource to classified and student employees.

Reporting Relationships

Direction Received: Reports to administrator of department's records section (Supervisor, Assistant Manager, Manager, Assistant Director, Director, or Administrative Assistant)

Direction Given: Occasional monitoring and training of student employees. May provide functional guidance to a group of student employees

Minimum Requirements

Requires a high school diploma or GED and 12 months of office experience, or an equivalent combination of education and experience

Knowledge, Skills, Abilities, and Worker Characteristics

  • Knowledge of computer and office applications
  • Knowledge of standard office equipment and procedures
  • Ability to work with individuals with diverse backgrounds

Working Conditions

Typical office environment

Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.

Functional Title

Clerical Assistant, Senior

Job Code


Classification Series

Clerical Assistant






Non exempt

Last Updated

September 2013