Maintenance Planning Specialist
General Function
Plans, organizes and controls a defined portion of a planned maintenance operation for a university campus. Responsible for the overall long-term and daily planning, and scheduling of a defined group’s maintenance activities. Establish and maintain an accurate inventory of related, existing building equipment and systems.
Characteristic Duties and Responsibilities—Essential Functions
- Provides direction, focus, guidance, support, prioritization and oversight for a section of a planned maintenance program.
- Ensures equipment and systems data are entered and maintained in CMMS; develops detailed maintenance procedures; prepares daily work schedules; reviews maintenance plan program effectiveness; reviews and compiles predictive analyses results obtained by maintenance staff.
- Develops a preventative maintenance (PM) program; maintains equipment history.
- Verification of parts and/or materials needed for completion of scheduled work; assembles the planned job package which contains detailed work order(s), job plan detail by task, labor deployment plan by craft and skill, bill of material, acquisition plan – parts procurement; required permits, clearances, etc.; and prints sketches, photos, special procedures, specifications, sizes, tolerances, and other technical references.
Reporting Relationships
Direction Received: Reports to department operations manager.
Direction Given: Functional guidance of classified employees.
Minimum Requirements
Requires nine months training beyond high school in a relevant trade and three years of experience in a relevant trade, or an equivalent combination of education and experience. Driver’s license required.
Knowledge, Skills, Abilities, and Worker Characteristics
- Knowledge of relevant facility systems, such as plumbing, HVAC, electrical systems, building automation systems, roof systems and building structures or other operational areas
- Knowledge of safety regulations and safe work practices
- Ability to read, interpret, and understand drawings, specifications, sequences of operation, control drawings, and other technical data
- Ability to successfully handle multiple tasks at once, and be able to determine appropriate priorities; must be able to make independent interpretations and make appropriate decisions
- Ability to maintain detailed and complete records of maintenance and repair activities
- Ability to communicate effectively, both verbally and in writing, to a wide range of persons
- Skill in interpersonal communication to effectively interact with University personnel and public (e.g., to answer routine questions, to explain policies and procedures, and resolve problems)
- Skill in business application software, to include word processor, spreadsheet, and database programs; must be experienced in the use of a computerized maintenance-management software program
Working Conditions
General typical office environment. May have periodic assignments which entail dealing with modestly unpleasant conditions.
Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.
Functional Title
Maintenance Planning Specialist
Job Code
0019-CS432
Classification Series
Maintenance Supervisor/Management
Band/Zone
H1
Department
Physical Facilities
FLSA
Non exempt
Last Updated
September 2013