Supplies Assistant

General Function

Assists in inventory control by performing tasks related to receiving, storing, and dispensing goods

Characteristic Duties and Responsibilities—Essential Functions

  • Receives and unloads supplies and materials; checks invoice and shipment to ensure accuracy.
  • Enters shipments received into computer system; stores supplies and materials in appropriate manner and location.
  • Issues materials and supplies according to set procedures; enters records of materials disbursed into computer system.
  • Assists customers of storeroom; answers questions and provides information.
  • Maintains work area in a neat and orderly manner; performs cleaning duties; maintains any equipment.

Reporting Relationships

Direction Received: Reports to administrative head of unit's storeroom (Manager, Assistant Manager, Supervisor, Assistant Director, etc.)

Direction Given: May provide occasional monitoring/training or functional guidance to a group of student employees

Minimum Requirements

Requires a high school diploma or GED and six months of storeroom experience, or an equivalent combination of education and experience

Knowledge, Skills, Abilities, and Worker Characteristics

  • Knowledge of receiving procedures
  • Knowledge of computer operation
  • Knowledge of inventory control procedures
  • Driver's license required

Working Conditions

Physical effort usually requires considerable walking, standing, and lifting of materials weighing 25 to 50 pounds. Periodic assignments given which entail dealing with modestly unpleasant physical situations.

Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.

Functional Title

Supplies Assistant

Job Code


Classification Series







Non exempt

Last Updated

September 2013