Classified Staff | Sick Leave

Scope: Who is Covered by this Policy?

Classified Staff


A Definition

Sick leave is the authorized absence of an employee from regular duties because of illness, injury, pregnancy, exposure to contagious disease, family health situations requiring attendance of the employee, health care appointments, and death in the immediate family. Immediate family members include the employee’s mother, father, brother, sister, biological or adopted child, stepchild, spouse, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, grandparent-in-law, anyone who stood in loco parentis to the employee as a child, and other persons for whom the employee is legally responsible.

Accrual and Usage

Human Resources shall be responsible for the establishment of accrued sick leave balances for employees and for the maintenance of sick leave records.

  • You begin to earn sick leave immediately upon employment with Miami University.
  • You earn 4.6 sick-leave hours for every 80 hours for which you work report.
  • Your sick-leave hours are reported on your pay advice, and are also available for you to view on your Kronos accruals report.
  • You may use sick leave for the following reasons:
  • Your own personal illness or the illness of an immediate family member.  (See definition above)
  • Death of an immediate family member (up to five days).
  • Doctor appointments for yourself or an immediate family member.
  • When you have been exposed to a contagious disease and your presence at work would jeopardize the health of others.
  • Pregnancy, childbirth, or related conditions.
  • Sick leave is used in increments of quarter hours.

Transfer/Cash Out of Sick Leave

A staff member with ten (10) or more years of Ohio public service shall upon retirement from active service be paid in cash for one-fourth of the value of earned but unused sick-leave credit to a maximum of 240 hours. Such payment shall be based upon the employee’s rate of pay at the time of retirement. Payment for sick leave on this basis shall be considered to eliminate all sick-leave credit accrued by the employee at that time. Such payment shall be made only once to any employee and will be paid within ninety (90) days of retirement. In order to be eligible for the sick leave payoff, the employee must, at the time of separation, be eligible for retirement benefits as determined by the applicable retirement system.

If an employee transfers to or from another agency of the State of Ohio, unused accumulated sick leave entitlement shall transfer to the new unit. The unit of origin must furnish the receiving unit with written evidence of the employee’s entitlement to sick leave. The previously accumulated sick leave of an employee who has been separated from Ohio public service shall be credited to that employee upon reemployment in the Ohio public service, provided that such reemployment takes place within ten (10) years of the date on which the employee was last terminated from public service.

Related Form(s)

Not Applicable.

Additional Resources and Procedures

Not Applicable.


Not Applicable.

Policy Administration

Next Review Date


Responsible Officer

Associate Vice President of Human Resources

Legal Reference


Compliance Policy


Revision History


Reference ID(s)

MUPIM 20.12


  • Associate Vice President for Human Resources
  • Sr. Vice President for Finance and Business Services