COVID-19


Scope: Who is Covered by this Policy? 

Employees, Students and Visitors


Policy

Miami University’s highest priority is the health and safety of its faculty, staff and students. Despite the University’s best efforts, it is not possible to eliminate the risk of positive cases or a COVID19 outbreak on our campuses. The University cannot guarantee that persons present on our campuses will not be exposed to or become infected with COVID-19. The risk of exposure and possible infection is real and present in any community environment where large numbers of people regularly interact, including on college campuses.

The University is operating under its Infectious Disease Policy- https://miamioh.edu/policy-library/employees/general-employment/miscellaneous/infectious-disease.html.  Miami University will continue implementing, to the extent practicable, the directives of the Center for Disease Control, the Ohio Health Department and the Butler County Health District.

All faculty, staff, students and visitors are expected to comply with these directives and with the University’s public health directives and policies. This includes:

  1. Wearing a face covering as required;
  2. Maintaining at least 6’feet of physical distancing whenever possible;
  3. Performing a daily symptom assessment-Symptom Checklist before coming to campus.

We must act to both preserve and promote the health of our community. No one has the right to pose a direct threat to the health or safety of others on our campuses.

A. Face Coverings

Face coverings are critical in minimizing exposure to others. All Miami University faculty, staff, students and visitors (including vendors, family members and significant others) are required to wear a face covering unless exempted by this policy or the Americans With Disabilities Act.

Face coverings must be worn when inside any Miami facility where others are present, including but not limited to reception/receiving areas, hallways, breakrooms, conference rooms, and other meeting locations. Face coverings should be worn outside if it is difficult to maintain physical distancing- e.g. outdoor events or while entering and exiting buildings. Face coverings should be removed while using the restroom and may be removed while eating.

Face coverings, including cloth face coverings or disposable masks must cover both nose and mouth; fit snugly against the sides of the face and secured under the chin per CDC guidance-. It is important to note that cloth coverings should be cleaned daily, and disposable masks should only be worn for one day and then thrown away. Also remember to wash your hands using hand washing techniques that include soap and water for at least 20 seconds or use hand sanitizer before putting on your face covering or disposable mask and just prior to taking it off.

Exemptions to Face Covering Requirement

  1. Face coverings in the work setting are prohibited by law or regulation.
  2. Face coverings are in violation of documented industry standards.
  3. Face coverings are in violation of the University’s documented safety policies.
  4. When the employee is working alone in an assigned work area (a single office or outdoors).
  5. Instructional staff have the right to modify the face covering requirement for limited periods for instructional reasons, if pedagogically necessary (e.g. voice lessons or wind instruments) and the student consents. In those instances, faculty and other students in the class must maintain at least 6’ feet and preferably 10’ of physical distance from the person not wearing a face covering.
  6. There is a functional reason for an employee not to wear a face covering in the workplace and it has been approved in writing by the employee’s supervisor and the appropriate personnel office. In those instances the employee must maintain at least 6’ feet and preferably 10’ of physical distance from all other persons.
  7. Students are not required to wear a face covering in their Residence Hall room, community bathroom or dining hall when eating.

B. Other Preventative Measures

  1. In addition to wearing a face covering, faculty, staff, students and visitors should  practice other preventative efforts, such as hand-washing and  proper physical distancing, covering their mouth with a tissue or sleeve when coughing, and other preventative measures advised by the Ohio Department of Health at https://coronavirus.ohio.gov/wps/portal/gov/covid-19/resources/general-resources/cloth-masks-or-face-coverings-in-the-workplace.
  2. Faculty, staff, and students are required and visitors are strongly encouraged to perform a basic symptom assessment before coming to campus or going to class- Symptom Checklist- and may not come to campus/go to class if they are ill, have COVID-19 symptoms or have a temperature over 100.
  3. Certain positions that have higher contact with students and the public will be required to comply with daily on-campus temperature checks before beginning work.
  4. Flu shot- all faculty staff and students should consult with their health care provider and get a flu shot, if medically advisable.

C. Visitors and Vendors

Visitors are expected to limit their trips to campus to essential visits, for their own health and the health of the University community. Vendors must comply with all COVID19  Requirements For Vendors when working on Miami’s campuses..

D. Physical Distancing

All employees, students and visitors are expected to maintain physical distancing of at least 6’. All employees are expected to follow the signage regarding physical distancing, pedestrian traffic flow and closed areas and spaces.

E. Quarantine, Isolation and Stay-at-Home Directives

All students, faculty and staff are expected to comply with all quarantine and isolation directives from their county or city health department. No person under a quarantine or isolation directive of a public health department may come to any Miami University campus for any reason; to work, attend classes or engage in any other activities. Students who reside on the Oxford campus who are directed to quarantine or isolate by the public health department or the Dean of Student’s office must relocate to their assigned quarantine or isolation space as directed and meet all quarantine and isolation restrictions.  All faculty, staff and students are strongly encouraged to cooperate fully with their local health department’s COVID19 contact tracing efforts.

When the University has been notified that an employee has been in close contact in the workplace with a person who has tested positive for COVID19 or been diagnosed as a presumptive positive, the employee will be advised by the Department of Human Resources or Academic Personnel Services not to come to work for a specified period of time. No person under such a directive may come to any Miami University campus for any reason; to work, attend classes or engage in any other activities.

F. Illness and Absence Reporting 

All students, faculty and staff are required to report all absences from work or class and illnesses using the Universities electronic absence reporting In addition, students, faculty and staff are required to answer the questions in the reporting system relating to absences and illnesses due to COVID19 or its symptoms.

G. Enforcement

University facilities and operations have the right to refuse entry and services to those who do not wear face coverings or maintain physical distancing. Those who fail to comply with the University’s policies will be denied service- including service in dining halls, retail spaces and offices on campus. Persons not wearing face coverings, as required, will be asked to wear a face covering and if the person refuses they may be denied admittance to any University building or office.

Students who are not exempted and who persist in refusing to wear a face covering or maintain social distancing when required to do so will face disciplinary action up to and including suspension or dismissal through the Office of Community Standards.

Faculty and staff who are not exempted and who persist in refusing to wear a face covering or maintain social distancing when required to do so will face disciplinary action up to and including suspension and termination. 

H. Classroom Enforcement Procedure

If a student comes to a class/studio/lab without a face covering or refuses to maintain physical distancing, the instructor should first ask the student to comply (e.g. put on a face covering). If the student refuses, the instructor should ask the student to leave the classroom/studio/lab and inform the student that the class/studio/lab will not proceed until the student either complies or leaves. If the student continues to refuse, the instructor should dismiss the class/studio/lab and immediately report the student to the Office of Community Standards. Students reported to the Office of Community Standards may be summarily suspended from the class/studio/lab. Students should be reported using this form https://cm.maxient.com/reportingform.php?MiamiUniv&layout_id=12.


Related Form(s)

Not Applicable.


Additional Resources and Procedures

Not Applicable.


FAQ

Not Applicable.


Policy Administration

Next Review Date

7/1/2023

Responsible Officer  

  • Associate Vice President for Human Resources
  • Assistant Provost for Academic Personnel
  • Assistant Vice President Health Wellness

Legal Authority

  • Ohio Board of Health
  • Center for Disease Controll

Compliance Policy

Yes

Recent Revision History

 New August 2020

Reference ID(s)

MUPIM 3.28

Reviewing Bodies

  • Associate Vice President for Human Resources
  • Assistant Provost for Academic Personnel
  • Assistant Vice President Health Wellness