Sanctions


Scope: Who is Covered by this Policy?

Undergraduate Students, Graduate Students and Student Organizations


Policy

Sanctions may be imposed individually or in combination with one another. Suspension or dismissal may be imposed for a single violation. Multiple violations or additional violations of the Code of Student Conduct may result in more severe sanctions.

No sanction will be imposed until all appeals are completed (see the “Appeals” policy). Failure to complete a sanction will result in a hold on the student’s ability to register for subsequent semesters or additional disciplinary sanctions. Student organizations will not be reinstated until all sanctions are completed.

Students should be aware that disciplinary records may be reviewed by others within the University and may have adverse consequences for those seeking leadership opportunities, the second-year residency exemption and/or enrollment in study abroad opportunities.

Registration for subsequent semesters may be withheld until the student completes all required sanctions.

Guidelines for sanctions for specific policy violations are available on the Office of Community Standards website and are subject to change based on individual circumstances.

Dismissal and Suspension/Revocation of Recognition

Dismissal is a sanction that permanently separates the student from the University without any opportunity to re-enroll in the future.

Suspension is a sanction that terminates the student’s enrollment for a specified period of time. The Office of Community Standards will determine the effective date of the suspension (either at the conclusion of the conduct process or at the close of the current semester/term) for a minimum of either fall or spring semester and may also include summer and/or winter term. (Note that a student may not be suspended solely for either summer and/or winter term.)

Suspension of a student organization is a revocation (withdrawal) of University recognition. During a period of revocation, a student organization forfeits all the rights and privileges afforded to them by University policy. A student organization whose recognition has been revoked must petition for reinstatement of recognition. Conditions for reinstatement of recognition will typically be outlined in the original sanction.

Conditions of Suspension and Dismissal

A student who has been dismissed or suspended from the University is denied all privileges afforded a student and must vacate campus. Students who are dismissed or suspended may not enter any Miami University campus/or other University property at any time for any reason in the absence of the express written consent of the Dean of Students or designee. To seek such permission, a suspended or dismissed student must file a written petition with the Office of Community Standards for entrance for a limited, specific purpose. During the period of suspension or dismissal, a student may not attend classes (either in person or online), or participate in University-related activities, whether they occur on or off campus. All assigned educational sanctions must be completed prior to the conclusion of suspension; otherwise the suspension will remain in effect. Presence on campus in violations of sanctions could result in arrest. Academic credit earned elsewhere during a period of suspension will not be accepted in transfer. A student who has been suspended must apply for re-enrollment. Incomplete grades may not be removed during periods of suspension or dismissal.

Disciplinary Probation

Disciplinary probation is formal notice that a student’s behavior or pattern of behavior was unacceptable. During the probation period, students should demonstrate a willingness and ability to respect and comply with the standards of behavior outlined in this Code. Continued misconduct of any kind during the probation period may result in suspension or dismissal. Disciplinary Probation is imposed for a definite period of time and may include additional sanctions. A student or representatives of an organization on probation may be required to meet periodically with a person designated by the Office of Community Standards.

Additional Sanctions

Sanctions may be imposed with or without suspension, revocation of recognition, or probation. Sanctions include but are not limited to:

  1. Restrictions from participating in co-curricular activities (including intercollegiate athletics):
  2. Restriction of access to campus facilities, including residence halls;
  3. Monetary payments for purpose of restitution or to cover the expense of educational sanctions;
  4. Required University service;
  5. Removal from or reassignment of University housing;
  6. Required attendance at educational/assessment programs;
  7. Loss of University privileges including, but not limited to, parking and computing/email resources;
  8. Restriction of access to university-controlled space or resources;
  9. Planning of and/or attendance at educational programming;
  10. Prohibition of participation in or sponsorship of social, intramural, or other activities or events;
  11. Attendance at a conduct follow-up meeting(s);
  12. Participation in community service activities.

Sanctioning Guidelines for Alcohol Violations

For a first-time violation related to the unauthorized use, possession or distribution of alcoholic beverages, including underage possession or consumption of alcohol, a student will receive:

  • 6 months disciplinary probation. 
  • Attendance at a two-hour substance abuse program designed to acquaint students with their civil and legal responsibilities as well as the personal and career implications of alcohol and other substance abuse. There will be a fee of $150 to the student for the program.
  • Participation in a restorative community experience.

For a first-time alcohol policy violation coupled with other misconduct, or a second violation related to the unauthorized use, possession or distribution of alcoholic beverages, including underage possession or consumption of alcohol, a student will receive:

  • 12 months disciplinary probation.
  • Attendance at a four-hour substance abuse education program and a fee of $200 from the student for the program. 
  • Participation in a comprehensive substance abuse assessment and a fee of $250 to the student for the assessment. 
  • Further intervention and an opportunity to participate in group sessions may be recommended by the counselor. There will be no additional fee to the student for participation in the group sessions at the Student Counseling Service.
  • Participation in a restorative community experience.

The Office of Community Standards recognizes the negative consequences that can result from consuming alcoholic beverages with a higher alcohol content (i.e. distilled liquors such as vodka, whiskey, rum, etc.). When a student accepts responsibility for - or is found responsible for violating - the alcohol policy, the hearing officer will consider the type of alcoholic beverage involved as a factor in determining the appropriate sanctions.

Please Note: First offenses of this behavior may result in probation, suspension or dismissal due to the severity of the behavior and/or the presence of aggravating circumstances associated with alcohol consumption.  

For a subsequent alcohol violation coupled with other misconduct, a student typically will receive:

  • a minimum of one semester suspension 
  • disciplinary probation for a minimum of one year upon return to Miami University

Good Samaritan Policy – In the event the student incurs an alcohol violation following a Good Samaritan report, the prior file may be reviewed as part of the sanctioning process but will not be counted as a prior alcohol violation for the purpose of these sanctioning guidelines.

If a student has been found to have committed a violation of the alcohol policy and two calendar years have elapsed without a subsequent finding for such a violation, a prior violation will not be considered in determining the current sanctions. For multiple violations of prohibited conduct, additional sanctions may be warranted and imposed in accordance with normal University disciplinary procedures.

Sanctions for Alcohol Violations by Student Organizations

Minimum Penalties:

  1. First Offense. The minimum penalty for a first offense is required attendance of members of the organization at a two-hour substance abuse program designed to acquaint organization members with their civil and legal responsibilities as well as the personal and organizational implications of alcohol and other substance Programs must be pre-approved by the Office of Community Standards. Attendance requirements will be established by the Office of Community Standards.
  2. Second Offense. No less than two semesters of disciplinary probation and one or more of the following sanctions:
    1. No events with alcohol for a time period to be specified by the Office of Community Standards;
    2. Evidence of a risk management plan for organization sponsored events—if applicable, provide proof of national organization involvement in the development of or approval of the risk management plan;
    3. Denial of the ability to host events for a time period to be specified by the Office of Community Standards;
    4. Additional substance abuse education as specified by the Office of Community Standards;
    5. Restriction of access to University controlled space or resources;
    6. Community service approved by the Office of Community Standards;
    7. Required meeting(s) with an appropriate University official; or
    8. Restriction from participation in University-sponsored events.
  3. Third Offense. Suspension or permanent revocation of recognition from the University.

If at least three calendar years have elapsed from the date of the last incident, a prior offense will be considered in determining the sanction, but does not require the imposition of the minimum sanction.

Sanctions for Dishonesty Violations

Minimum Sanctions:

  1. First Offense. Completion of an ethics and integrity education program and a minimum fee of $200 to the student for the program.
  2. Second Offense. Suspension from the University.

If the student has been found responsible for a previous act of academic dishonesty or for previously violating the Dishonesty policy of the Code of Student Conduct, the automatic sanction will be suspension for at least one semester.

Written Reprimand

Written reprimand is an official notification that the behavior of the student or student organization has been unacceptable. Authorized staff members of the Office of Community Standards or the Dean of Students Office may issue a written reprimand without a hearing for violation of regulations. Written reprimands will be placed in the official disciplinary file.

Summary Suspension

Summary Suspension without Prior Notice or Hearing

When the Dean of Students or designee has reasonable cause to believe that the student’s or student organization’s presence on University premises or as a University-related or registered student organization activity poses an immediate and significant risk of substantial harm to the safety or security of themselves, others, or to property, the student or student organization may be immediately suspended from all or any portion of University premises, University-related activities or registered student organization activities. This temporary suspension will be confirmed by a written statement and shall remain in effect until the conclusion of the disciplinary process. The student or student organization may, within three working days of the imposition of the suspension, petition the Dean of Students or designee for reinstatement. The petition must be in writing and must include supporting documentation or evidence that the student or student organization does not pose, or no longer poses, a significant risk of substantial harm to the safety or security of themselves, others, or to property. A decision on such petition will be made without undue delay by the Dean of Students or designee.

Summary Suspension with Notice and Hearing

The Dean of Students or designee may summarily suspend a student or student organization; prohibit the same from any or all appropriate portions of University premises, University related activities, or registered student organization activities; and/or permit the student or student organization to remain only under specified conditions during the disciplinary process if the Dean of Students determines that the student’s or student organization’s continued presence endangers themselves, others, or property.

The Dean of Students or designee will notify the student or student organization of the reasons that the summary suspension is being considered and provide the student or student organization with an appropriate opportunity to meet with the Dean of Students or designee prior to the decision. The parties are entitled to bring one advisor and one support person to the meeting. The role of the advisor and support person is only to be present; they will not be provided documentation or permitted to interject during the hearing. If an advisor is found to be unreasonably interfering with the hearing, they may be asked to leave. The purpose of the meeting is to address:

  1. the reliability of the information concerning the conduct of the student or student organization; and
  2. whether or not the conduct and surrounding circumstances reasonably indicate conduct that endangers the health or safety of any person or creates a reasonable fear of such action. 

Sanctions for Organizational Hazing Violations

Minimum Sanctions 

First Offense

The minimum penalty for a first offense shall include at least two of the following sanctions:

  1. Evidence of a risk management plan for organization-sponsored events; if applicable, provide proof of national organization involvement in the development of or approval of the risk management plan;
  2. Denial of the ability to recruit new members for a time period to be specified by the Office of Community Standards;
  3. Education as specified by the Office of Community Standards;
  4. Restriction of access to University controlled space and resources;
  5. Suspension for a minimum of five years, in cases where it has been determined that student health or safety was at risk due to hazing;
  6. Disciplinary probation for a period of no less than two semesters; or
  7. Any other sanctions permitted under the "Additional Sanctions" section.
Second Offense

The minimum penalty for a second offense is revocation of recognition from the University; either immediately or at the close of the semester/term, for a period to be determined by the Office of Community Standards.

If at least three calendar years have elapsed from the date of the last incident, a prior offense will be considered in determining the sanction, but does not require the imposition of the minimum sanction.

The following student conduct process applies to Code violations other than those outlined in the Sexual Misconduct Prohibited by Title IX and University Policy and/or Sexual Misconduct Prohibited by University Policy. Information about the process for those two policies can be found in the Sexual Misconduct Protocol for Students.

 


Related Form(s)

Not Applicable.


Additional Resources and Procedures

Not applicable.


FAQ

Not Applicable.


Policy Administration

Next Review Date

7/1/2019

Responsible Officer

Director, Office of Community Standards

Legal Authority

Ohio Revised Code 3345.21

Compliance Policy

Yes

Revision History

Amended July 2018; Amended July 2019; Amended August 2020

Reference ID

Student Handbook 2.2

Governance Authority:

Student Life Council