Getting Started

Generally speaking, there are five steps in the process of applying for external funding.

1. Identify a funding source that is a good match for your project.

  • Visit our "Finding funding" section for resources.
  • Become familiar with funding trends and timing cycles.
  • Contact Heather Johnston in Research & Sponsored Programs (RSP) if you need assistance locating an appropriate funding opportunity.

2. Write the proposal.

  • Notify your RSP consultant of your intention to submit a proposal at least 10 working days prior to the funding agency's submission deadline by creating a new record in Cayuse (see below).  You are encouraged to contact your RSP consultant much earlier than that when possible, especially if you haven't worked with RSP before.
  • Review the guidelines in the RFP carefully; if necessary, contact your RSP consultant for help interpreting the guidelines.
  • Contact your RSP consultant if you have any questions about Miami or agency procedures.
  • Contact Research Ethics & Integirty staff if you have any questions about research compliance requirements.
  • Consider contacting the program officer or other agency contact to inquire whether your project is a good fit for their program.
  • Visit for data management plan guidance and examples.
  • Visit our "Grant writing resources" page for proposal writing resources.
  • Visit our "Proposal preparation resources" section for standard data and language often included in proposals.

3. Draft the budget.

  • Think through your project carefully and identify what resources you will need to complete it.
  • Ask for what you actually need to complete the project — no more and no less.
  • Visit our "Budget resources" page for institutional information you may need to complete the budget, including fringe benefit and indirect cost rates.
  • Submit a draft of the budget to your RSP consultant, who will help you develop the final budget and budget justification.
  • Release the final approved budget to your RSP consultant in Cayuse at least two working days prior to the funding agency's submission deadline.

4. Open a new record in Cayuse.

  • At least ten working days prior to the funding agency's submission deadline, login to Cayuse and create a new proposal record by:
    • Clicking on the Cayuse SP link;
    • Clicking on Start New Proposal in the Proposal Dashboard;
    • Filling in the requested information.

Visit our "Cayuse" page for additional information and support.

5. Submit the proposal.

  • In Cayuse, release the final proposal -- including an approved budget -- to your RSP consultant for final review at least two working days prior to the funding agency's submission deadline.

Post-award accounting is handled by the Grants & Contracts office.

Contact Us

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall

Amy Cooper (formerly Amy Stander)
Assistant Director of Proposal Development
102 Roudebush Hall