Budget Resources

Budgets included in grant proposals to government agencies, private foundations, corporations, and other external agencies must be reviewed and approved prior to submission. Research & Sponsored Programs consultants provide advice and assistance with budget preparation.

Budget templates

Budget templates are available from your Research & Sponsored Programs representative.

Data for budgets


Official authorized representatives:

Please enter the information for your specific Research & Sponsored Programs Representative on all sponsor forms.

Anne P. Schauer, Director of Research & Sponsored Programs

Amy Hurley Cooper, Assistant Director of Proposal Development

CaTia Daniels, Proposal & Contract Specialist

Alicia Knoedler, Vice President for Research & Innovation

Business official to be notified if award is made:

Linda K. Manley
Assistant Controller
Miami University
7 Roudebush Hall
Oxford, OH 45056-3653
fax: 513-529-0441

Address for proposals

Miami University
501 E High Street
Oxford, OH 45056

Do not use any other street or building address. All funds should be made payable to Miami University.

Miami University institutional codes and identifiers
  • Date of DHHS indirect cost rate agreement: February 22, 2012 (July 1, 2011 - until amended)
  • Date of DHHS annual report on research misconduct filed: January 30, 2009
  • Carnegie classification: RU/H Research Universities (high research activity)
  • Federal employer identification number (EIN): 31-6402089
  • Public health entity number: 1316402089A1
  • Animal welfare assurance number: D16-00100 (expires October 31, 2021)
  • IRB federal wide assurance number: FWA00000397 (expires May 2, 2022)
  • IRB registration ID: 00000895
  • Commercial and government entity (CAGES) code: 4E755
  • DUNS number: 04-1065129
  • DUNS+4 number: 04-106-5129-8221
  • OAKS vendor ID: 0000000682
  • Institutional profile number: 1522802
  • NAICS code: 611310
  • Ohio House district: 53
  • Ohio Senate district: 4
  • U.S. Congressional district: OH-008 (Ohio 8th)
  • Information retrieval number (IRN): 0629841

Fringe benefits
Beginning with new awards received on or after July 1, 2019, all grants will be charged the University benefit rates listed in the table below.

Updated July 7, 2020
Status FY21 FY22 FY23 FY24 FY25
Full time* 35.74% 36.12% 36.48% 36.85% 37.22%
Part time**
Faculty summer
16.45% 16.45% 16.45% 16.45% 16.45%
Student (graduate and undergraduate) 1.7% 1.7% 1.7% 1.7% 1.7%

*Full benefits (9 months at 32 or more hours per week) **Part time statutory benefits (less than 9 months or less than 32 hours per week)

Summer compensation — full time faculty
According to Miami University policies governing academic personnel, summer earnings are limited to 33-1/3% of the faculty member's prior year's base salary (i.e., three months of base salary) for any combination of teaching, workshop, research, administrative and/or special assignment duties. Instructional salary is determined by multiplying the number of credit hours by 3% of the faculty member's base salary (except where superseded by other departmental or campus guidelines). Funding agencies may place limitations on grant-based income.

Consulting rates on sponsored program — faculty and staff
The daily rate on federally-funded projects may not exceed 1/195 (for a 9 month contract) or 1/260 (for a 12 month contract) of the prior year's base salary. This same standard is recommended for other projects; however, higher rates may be used, subject to sponsor policies.

Student hourly wages
Beginning with new awards received on or after June 11, 2016, all grants will be charged according to the student wage scale in the table below. Please note the following:

  • Wages listed are base starting pay, prior to any increases.
  • Job classification descriptions are predetermined and specific.
  • Students must be paid according to their job duties. Please refer to the Human Resources website to determine which pay classification is appropriate for the duties of the position you are filling.
Updated November 4, 2019
Job classification Starting pay
Student Assistant $8.55
Student Associate $8.70
Student Specialist $8.85
Student Master 1 Undergraduate $9.50
Student Master 1 Graduate $10.00
Student Master 2 Undergraduate or Graduate $11.00

Graduate student stipends
Graduate student stipends, which are generally based on 50% effort during the 9 month academic year, vary by classification of student and department. Please consult Research & Sponsored Programs or your department chair for specific rates.

Grant-funded graduate tuition waivers 

Effective July 1, 2020, investigators must include a minimum of 4.3% of the annual direct costs of a project as tuition for each graduate student stipend, unless a funding agency specifically prohibits charging tuition. If you are requesting more than $250K per year or there is no limit on the amount that can be requested, full in-state tuition must be included. The 2021-2022 in-state tuition rate for graduate students is $534 per credit hour. There is a line for listing tuition in the "Other Direct Costs" section of our internal budget template. If a PI's budget includes partial tuition, a tuition waiver will be provided for the balance of the amount of in-state tuition. This should be noted on the budget page in Cayuse, according to the instructions at the top of that page. RSP consultants can assist with any questions about this policy.

Tuition for market-driven graduate programs: One Stop lists program specific graduate comprehensive tuition for programs that use a market driven rate rather than charging regular tuition rates. In addition, these programs do not have GA lines, nor can we provide tuition remission for grad students in these programs. If PIs want to include graduate students from any of these programs on their grants, they can be paid only on an hourly basis, and their total compensation will be less than the typical GA stipend. If PIs want the student to receive grant-funded tuition remission, the amount will be limited to the standard in-state tuition rate and the PI must include full in-state tuition on their grant budgets. No tuition for students in any of these programs can be charged to the tuition fee waiver account or any other university account, unless the student is a dependent of a Miami employee.

Statistical Consulting Center rates

The Statistical Consulting Center offers statistical consulting to faculty, staff, and graduate and undergraduate students conducting research at Miami. Contact Manager Mike Hughes (513-529-5148) for information about services and rates.

Redhawk Cluster rates

The Redhawk cluster is a general purpose research computing resource available to support the research community at Miami University. Contact Research Computing Support for more information about services and rates.


All grant-related travel must conform to the Strategic Procurement's Purchasing Policy and Accounts Payable's Travel Policy.

Vehicle use reimbursement rates (MUPPH section 7.40)
Personal automobile usage = $.575 per mile (effective January 1, 2020)

Meal and incidental expense rates (MUPHH section 9.30)
Meal allowances and incidental expenses vary by locality of travel and are based on federal per diem rates. The continental United States standard per diem rate for meals and incidental expenses is $30 and applies to all locations not specifically identified as having a higher per diem rate. Meals are reimbursable only when the travel is in overnight travel status.

Workshop/conference expenses

Miami University dormitory room rates

Room type Cost per person per night
Single $35.00
Double $28.00


Miami University pre-arranged meal rates
Miami has several a la carte locations at which the following approximate rates can be expected. Consult the Conference & Event Services website for more information.

Meal Cost per person
Breakfast $7.25
Lunch $9.50
Dinner $11.25
Daily total $28.00


Facilities and Administrative costs (F&A)

On campus
As specified in Miami University's indirect cost rate agreement document, the F & A rate for on-campus projects varies according to the type of activity (see chart below).

Rate Category
44.5% Organized research
44.0% Sponsored instruction
39.0% Other sponsored activities

These rates are applied to the budget's modified total direct costs (MTDC) and applies to research, instructional, and other projects that are:

  • Based on campus
  • Use or retain for use University facilities, including field sites or stations administered by Miami University
  • Do not qualify for the off-campus F & A rate

Off campus
As specified in Miami University's indirect cost rate agreement document, the F & A rate for off-campus projects is 26% of the budget's modified total direct costs (MTDC). This rate generally applies to projects that pay for needed research or instructional facilities as direct project costs or use donated facilities. It is to be used for all activities performed in facilities not owned by the institution, but does not typically apply to field studies or travel to meetings or conventions. This rate represents the 26% administration charge only.

Modified total direct costs (MTDC)
Calculation of MTDC includes all salaries and wages, fringe benefits, materials, supplies, services, travel, and subgrants and subcontracts up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract). MTDC excludes equipment (any non-expendable item or system with a lifespan of more than one year and a value greater than $5,000), capital expenditures, charges for patient care, student tuition remission, rents/costs of off-site facilities, scholarships and fellowships, and that portion of each subgrant or subcontract in excess of $25,000.

Organized research
Organized research is research or scholarly activity funded by a grant or contract from Federal or non-Federal sponsors, and must be separately budgeted and accounted for. This includes projects that are using instructional activities to address a research question. Most grants and contracts fall into this category.

Sponsored instruction
Sponsored instruction is teaching and training activities funded by a grant or contract from Federal or non-Federal sponsors. Sponsored instruction includes agreements that support curriculum development, as well as teaching /training activities (other than research training), whether offered for credit toward a degree or certificate, on a non-credit basis, or through regular academic departments or by separate divisions, summer school, or external division. Grants and contracts that support instructional activities to address a research question are not considered sponsored instruction.

Other sponsored activities
Other sponsored activities are projects funded by sponsors that involve the performance of work other than organized research or sponsored instruction (as defined above), including support for travel, conference or seminars, University public events, outreach and public service activities, library acquisitions, and enhancing institutional resources.

Contact us: budgets

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall

Amy Cooper (formerly Amy Stander)
Assistant Director of Proposal Development
102 Roudebush Hall

CaTia Daniels
Proposal & Contract Specialist
102 Roudebush Hall