Health and Safety Guidelines for Fall 2021

 

Student Organization Operations and Procedures for Fall 2021 

Updated August 24, 2021

Student Organizations include all Registered Student Organizations, Affiliated Student Organizations, Fraternity and Sorority Chapters, and Sport Clubs.

  • Student Organizations may now request classroom space for use in Fall 2021. To make a request, please access 25Live.
  • Armstrong Student Center is also now taking space reservations for Fall 2021. To make a request, please access Virtual EMS.
  • Western Lodge and the WRA Cabin continue to be offline for student organization use during Fall 2021.
  • Groups are strongly encouraged to hold large scale events in outdoor locations when possible. Indoor events are no longer restricted. Follow CDC and State of Ohio guidance regarding vaccinations and masks. Members and guests who are not vaccinated should wear a mask, practice social distancing, and wash hands frequently.
  • If you are hosting an event or planning to attend an event and feel sick, please stay home until you have fully recovered.

Face Coverings

Face coverings will be required for everyone when inside a building, including the Armstrong Student Center. Face coverings are critical in minimizing exposure to others. Effective August 9, 2021 and regardless of vaccination status, all Mami University faculty, staff, students, and visitors (including vendors, family members, and significant others) are required to wear a face covering indoors. Face coverings, including cloth face coverings or disposable masks, must cover both nose and mouth, fit snugly against the sides of the face, and be secured under the chin per CDC guidance. It is important to note that cloth coverings should be cleaned daily, and disposable masks should only be worn for one day and then thrown away. Remember to wash your hands using hand washing techniques that include soap and water for at least 20 seconds or use hand sanitizer before putting on your face covering or disposable mask and just prior to taking it off.

Individuals who have not been vaccinated are also expected to wear masks outdoors when six feet of physical distance from others cannot be maintained. All faculty, staff, students, and visitors are encouraged to wear face coverings outdoors when in groups greater than 10 or when six feet of physical distancing cannot be maintained. All should practice other preventative efforts such as hand-washing and proper physical distancing, covering their mouth with a tissue or sleeve when coughing, and other preventative measures advised by the Ohio Department of Health.

Food at Events

At this time, there is no restriction on food being served at your event/activity as long as your organization is complying with university and building policy. Student events held in the Armstrong Student Center, Phillip R. Shriver Center, and the Goggin Ice Arena's Club Lounge, must use Miami Catering for food orders. No outside food is permitted in reserved spaces in those locations. Due to staffing shortages, catering options may be limited and should be scheduled well in advance of an event or activity. For a full listing of standard menu offerings for student organizations, visit the Miami Catering website

Working with a limited budget? Miami Catering has a variety of options available for your organization. You can reach them at 513-529-4031.

Event Capacity

At this time, there is no required reduction in event capacity, although organizations may choose to limit attendance to facilitate the ability to physically distance. All employees, students, and visitors should maintain physical distancing of at least six feet whenever possible. All students, employees, and visitors are expected to follow signage regarding physical distancing, pedestrian traffic flow, and closed areas and spaces.

Vaccine Status and Event Attendance

Due to state and local ordinances, proof of vaccination cannot be required to attend events hosted by a university department, student organization, affiliated student organization, club sport, or greek-lettered organization. Please see the details below for opportunities for support in making your events as safe as possible for all attendees regardless of vaccination status.

Event Planning Support and Assistance

Student organizations can meet with Student Activities or Armstrong Student Center staff to talk about ideas and adjustments to events. If you would like to schedule a meeting to talk about your event, please contact studentactivities@miamioh.edu. If your event is in Armstrong Student Center please contact Lauren Brassfield, brassflk@miamioh.edu

We will work with your organization to consider event planning options that promote physical distancing and encourage masks (room setup, signage about mask requirements). Other options might include:

  • Moving an event or activity to an outdoor location.
  • Developing a space and event plan that allows you to spread out. This might involve presenting the program twice to reduce the audience to 50% per presentation or spreading the event actoss multiple spaces.
  • Having staggered check in times.
  • Requiring free tickes to ensure you don't exceed comfortable capacity.
  • Reducing food options or choosing grab and go items.

We will continue to monitor CDC, state, and local health department guidance. Changes in university policy and guidance will be updated as needed. The COVID-19 pandemic remains a fluid situation.