Summer 2023 Admin or Non-Teaching
Use for: Departmental administration (department chair)
Field | Entry |
---|---|
Query Date | Depends upon which month the work begins; See Important Dates chart |
Approval Category | Summer Admin and Non-Teaching Assignments, SUMADM |
Position and Suffix | Each assignment has to be processed on a separate EPAF (a unique JOB); a unique JOB is represented by the summer departmental position number and different SUFFIX per EPAF. Track the use of suffixes for each person and do not duplicate. |
Suffix | Non-workshop: 64, 65, or 66 Workshop: 57, 58, or 59 |
New Job |
Use of a different suffix may require using the process for submitting a NEW JOB instead of a REAPPOINTMENT. (See Quick Guide) |
Contract Type | Select Overload for full-time faculty or staff. Select Primary if only employment is this summer appointment or if person did not teach during academic year (22/23) |
Job Begin Date | Same as Current Value; if no Current Value, use effective date. See Important Dates chart |
Dates | Depends upon which month the work begins. See Important Dates chart |
Personnel Date | Actual first date of work |
FTE & Hour/Pay |
If Overload: .00 FTE and 86.66 hours per pay (not enterable) |
Job Change Reason | Overload: ADDJB Primary: REAPT |
Factors & Pays | Reflect # months on payroll. See Important Dates chart |
Salary |
Non-workshop: Salary for specific assignment Workshop: Salary for specific assignment from workshop budget |
Payroll ID | MN will pre-fill (not enterable). All jobs are now on the MN payroll. |
Index | Non-workshop: Department Index or funding source Workshop: Each workshop has unique index (sent to workshop director from Global Initiatives – be sure you have this.) Type the unique index over what pre-fills; click the “Default from Index” button; enter the workshop account code (111640) in the empty space for account code. |
Account | 111620 - Department Administration (Chair/Program Dir) ONLY 111630 - All other non-workshop, non-teaching summer assignments 111640 - All workshop summer assignments |
Location: |
Enter HERD if work to be performed is Research |
Job Earnings | Effective Date: Same as Query Date (See Important Dates chart) Select FSM for job earnings |
End Job Record Dates |
Effective Date and Personnel Date – depends upon when work ends. See Important Dates chart |
Routing Queue
|
Non Workshop: Level 10 Academic Personnel Reviewer choose:
Level 45 Chair/Director/Supervisor — choose appropriate chair Level 50 Dean — choose appropriate Dean Designee (not the actual dean) Level 60 Provost Review — Bess Sprockett (sprocke) Level 90 HR/Academic Personnel (applier) — Beth Matix (matixb) Workshop: Level 10 Academic Personnel Reviewer choose:
Level 60 Provost Review — Bess Sprockett (sprocke) Level 90 HR/Academic Personnel (applier) — Beth Matix (matixb) Add level to queue: click the first 'Not Selected' choice; highlight Level 11 'Special Approval' then select the magnifying glass and select Donna Gouvan. At the far right, under 'Required Action', select 'Approve' |
Comment Field |
Campus or specific location (workshop); Beginning/End dates of assignment; Assignment description |
Reference Charts
NOTE: If submitted late, change query and beginning effective date to appropriate month.