Information for Faculty and Staff
About the Process
Any non-credit program under Academic Affairs is to be submitted through Continuing Education which will administer the approval process. A non-credit program at Miami University may be held online, on campus, or another location, or as an education abroad/away program. They do not offer academic credit, but may offer personal or professional skill improvement, career training, or personal enrichment for students of all ages.
All non-credit program offerings at Miami University must be coordinated and directed by a Miami University faculty or staff member.
Non-credit programs may be eligible for offering Miami University Continuing Education Units (CEUs.) Typically given in training or job enrichment courses at the rate of one unit for each ten hours of instruction.
Program Director Responsibilities
A program director’s duties are many and varied, and include, but are not limited to:
- Complete and submit the proposal
- Manage the recruitment and/or application process
- Teach the courses and/or manage the instruction
- Manage the financial aspects of the program including adhering to Purchasing Policies, Rules for Contracting, and timely program index closing and/or reconciliation processes.
- Process all faculty/staff salary payments
- Follow the Domestic and International Travel Guidelines
Global Initiatives Responsibilities
Global Initiatives reviews the proposal, and assists the program directors throughout the process including, but not limited to:
- Program’s connection to Miami University mission, vision, values and internationalization strategy
- Contractual obligations
- Personnel and salary appropriateness (in collaboration with Academic Personnel)
- Appropriateness of budget and compliance with policies, guidelines, and standards
- Financial sustainability in consideration of enrollment, location of program, and other areas
- Publicity assistance
- Risk management
- Create a program registration site to manage registration, payments, and deposits
- Route proposals for approval
- Request non-credit index set up, when needed, and assist in the reconciliation processes
The assistant provost provides final review and approval for all non-credit programs on behalf of the provost.
Academic Chair Responsibilities
The Chair is responsible for the most important review. The review includes, but is not limited to:
- Program appropriateness and quality
- Meets the priorities of the department
- Appropriateness of budget expenditures, including salaries
Academic Dean Responsibilities
The Dean, or designee, review includes, but is not limited to:
- Program appropriateness and quality
- Relationship to the priorities of the academic division
- Appropriateness of budget expenditures, including salaries
Non-Credit Program Policies
Depending on the program type and complexity, policies may include, but are not limited to:
- The program director must be a full-time, permanent Miami faculty or staff member
- Programs for minors must adhere to Miami’s Minors on Campus Policy
- Program spending must adhere to Miami’s Purchasing Policies
- Contractual obligations are subject to Miami’s Rules for Contracting
- Adhere to all Miami University’s policies as set out in the University Policy Library
- Adhere to the proposal submission timing policies set out for non-credit programs
- Follow the Domestic and International Travel Guidelines
Guidance & Support
Key partners in proposal development and program management include department chairs and support staff, faculty and staff colleagues with non-credit program experience, and most importantly Global Initiatives.
For help with the non-credit proposal and development process contact the appropriate Global Initiatives staff member below.
- Katherine Wayt waytkn@miamioh.edu or (513) 529-8606 will be your first point of contact. She can assist you in developing your program and budget, as well as building your registration site in the CVENT software.
In addition, Purchasing, Accounts Payable, Academic Personnel and Human Resources, and others provide specialized guidance as needed.