Departmental Forms and Resources

John Jeep with graduating German majors John Jeep with graduating German majors
Students in Dessau at the Town Hall Students in Dessau at the Town Hall
Chinese Students in Uptown Oxford Chinese Students in Uptown Oxford
 Kazuhiko Komatsu and Noriko Reider  Kazuhiko Komatsu and Noriko Reider
 Mila Ganeva and Graham von Carlowitz  Mila Ganeva and Graham von Carlowitz
Japanese Tea Ceremony Japanese Tea Ceremony
 German Faculty in Heidelberg  German Faculty in Heidelberg
 Dr. Jeeps's Linguistics Class  Dr. Jeeps's Linguistics Class
Mila Ganeva and Ben Sutcliffe at a Conference Mila Ganeva and Ben Sutcliffe at a Conference
 Ben Sutcliffe  Ben Sutcliffe
 Liang Shi and Haosheng Yang Give Out Awards  Liang Shi and Haosheng Yang Give Out Awards

Forms for Students

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Brochure Request Form

This form is to be used by anyone who wishes to gather information about the languages offered, departmental majors, and departmental minors housed in the Department of German, Russian, Asian, and Middle Eastern Languages and Cultures (GRAMELAC).

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FERPA Release Request FormGeneral

This paragraph version of the form is set up so that the named sole-faculty member is able to act as a reference for all purposes: employment, internship, any form of scholarship or honorary award, or admission to another education institution.

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FERPA Release Request Form - Specific

This form is set up to allow a student to choose very specific options for a sole-faculty member to act as a reference for them.

FERPA Revocation

FERPA Revocation Form

This form is to be used when a student wishes to revoke the permissions that were given previously in a FERPA form to a faculty or staff member in the Department of German, Russian, Asian, and Middle Eastern Languages and Cultures.

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Undergraduate Enrichment Funds Request Form

This form is for students and/or faculty to fill out if they wish to request funding for travel, workshops, conferences, certification, etc.

Forms for Faculty and Staff

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Classroom Reservation Request Form

If you are needing a classroom for any reason and do not have time to use 25Live, fill out this form and a Student Office Assistant will take care of finding one for you. Please try to put in your request at least a week before a room is needed. It can take Classroom Services 2-3 days to approve or decline a request.

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Faculty/Staff Information Web Profile and Directory Update Form

This form is used to update your department faculty web page profile and to let the Department know of any changes in contact information.

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Faculty/Staff University Directory Update

Use this link to update your office location information with the university-wide directory. If your position/title or name is incorrect, please consult with Academic Affairs as soon as possible to correct your internal university record.

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Department Force Add Request

This form is to be used only when students are having issues using the Register Override (ROR) system, told they don’t meet the prerequisite, or wish to switch sections.  This form should only be used the first week of any semester.  The department Admin is not allowed to do force adds for the department past 5pm on Friday of that first week. Please note that this form cannot be used if the student wishes to change their grade status – audit, credit/no credit, undergrad to graduate.

Honors Award Ribbon

Honor Student Tracking Form for Department

FACULTY - Please use this form within a couple of days of enrolling a student in the Department’s Honor course 480. There may be a couple of questions that you will not be able to fill out at this time, but the Department Admin is able to go back in and add information as needed. Thanks for your cooperation.

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Host Guest Speaker Form

This form is to be used whenever anyone in the department has been given approval from the Chair to invite a guest speaker or to hold any type of special event. There will be sections of the form where information is not readily available at the time you fill it out.  Once the information is received, please send an email to gramelac@MiamiOH.edu so that the Department Admin may update the form. If you have any questions about the form, contact the Department Administrative Assistant.

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Departmental Independent Study

All Miami students in good standing are eligible to take an independent study course from this department, but a student may not take more than one such course per semester. The reading must be outside the content of any course offered during the current academic year. The only exception is that the student is a Senior and needs a course to graduate on time.  It is the faculty member's responsibility to fill out this form.

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News and Announcements Submission

Please use this form to submit announcements, articles, and news to the Department of GRAMELAC for inclusion into the department's News Page section.

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Overnight Shipping Request Form

This form is to be filled out if you have anything that needs to be shipped out for overnight or 2-day delivery. It may also be used if you have materials to mail that are heavier or larger than a #10 envelope will hold.

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P-Card Transaction Report Form

This form should be filled out each time you make a purchase using the department's purchasing card.

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Print/Copy/Scan Request Form

This form should be filled out each time you have materials to submit to the department Student Office Assistants for assistance with scanning, copying, and/or printing.

Faculty members, please remember to give the office staff at least a 24-hour lead time. Otherwise there is no guarantee that your job will be completed on time.

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Professional Development Grant Application

Full-time faculty may apply every two (2) years for a grant to cover professional development expenses (i.e., conference travel exceeding CAS and GRAMELAC support; expenses related to publication and research) for the maximum amount of $500. When requesting funding for a conference, presenting a paper is not necessarily mandatory if there is solid reasoning for attending. You will be notified via email within 3-5 business days if your request has been granted or denied.

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Reimbursement Request

This form is to be used for any work related expenditure a faculty member in the Department of GRAMELAC incurs for which they wish to be reimbursed.  This request should be filled out no later than thirty (30) days after the purchase date. You will need to have the following documents scanned or saved electronically before you fill out this form: receipt(s)/invoice(s); and proof of payment(s) (online credit card statement).

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Student Office Assistant Project/Task Request Form

Special projects/tasks that the department's Administrative Assistant and faculty members assign to GRAMELAC's Student Office Assistants.

Faculty members, please remember to give the office staff at least a 24-hour lead time. Otherwise there is no guarantee that your job will be completed on time.

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Travel Report Form

This form must be filled out no more than thirty (30) days after the completion of travel.

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Travel Request Form

This form should be filled out at least a month ahead of travel dates. It is for making a request from the department for travel funding.