Interview Guidelines and Considerations
Interview Guidelines
If there are others involved with the search in your department, please share this document with them. If you have any questions or concerns, please feel free to contact the Office of Equity and Equal Opportunity (OEEO) at (513) 529-7157.
Miami University Required Statements for Academic Affairs Searches
Long Version (All Free Ads):
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@MiamiOH.edu or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223. A criminal background check is required. All campuses are smoke- and tobacco-free.
Short Version (Paid Ads, Only):
Miami University, an EO/AA employer encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami does not permit, and takes action to prevent, harassment, discrimination and retaliation. Requests for reasonable accommodations for disabilities should be directed to ADAFacultyStaff@Miamioh.edu or (513) 529-3560. Annual Security and Fire Safety Report may be found at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html. Criminal background check required. All campuses are smoke- and tobacco-free.
Interview Considerations
ALLOWED | PROHIBITED | |
Name | Name | Inquiry into any title which indicates race, color, religion, gender, national origin, disability, age, ancestry, sexual orientation, gender identity, military status or veteran status. |
Address |
Inquiry into place and length at current address |
Inquiry into any foreign addresses which indicate national origin |
Age | Faculty / Staff - None |
A. Requiring birth certificate or baptismal record before hiring B. Any inquiry which may reveal the date of high school graduation C. Any other inquiry which may reveal an applicant’s age |
Birthplace, National Origin, or Ancestry | None |
A. Any inquiry into place of birth B. Any inquiry into place of birth of parents, grandparents or spouse C. Any other inquiry into national origin or |
Race or Color | None | Any inquiry which would indicate race or color |
Gender/Sexual Orientation/Gender Identity or expression | None |
A. Any inquiry which would indicate gender, gender identity or expression, or sexual orientation B. Any inquiry made of members of one gender, but |
Height and Weight | Inquiry as to ability to perform actual job requirements | Being a certain height or weight will not be considered to be a job requirement unless the employer can show that no employee with the ineligible height or weight could do the work. |
Citizenship | 1. Are you currently authorized to work in the U.S. on a full-time basis? 2. Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)? May be asked only if asked of all applicants. |
A. Are you a U.S. Citizen? If not, are you authorized to work permanently in the U.S.? B. Do you have 'unlimited' work authorization? C. Are you one of the following: U.S. Citizen, lawful permanent resident, temporary resident, asylee, refugee? D. What is your visa status for work authorization? |
Disability | Inquiries necessary to determine applicant’s ability to perform essential functions of job with or without reasonable accommodations. |
A. Any inquiry into past or current medical conditions B. Any inquiry into Worker’s Compensation or similar claims C. Any inquiry that would indicate an applicant’s specific or type of disability |
Religion - Creed | None |
A. Any inquiry which would indicate or identify religious denomination or custom B. Applicant may not be told any religious identity or preference of the employer C. Request pastor’s recommendation or reference |
Photograph |
May be required after hiring for identification |
Require photograph before hiring. |
Personal | None | Inquiry or discussion about marital status, number and age of children, pregnancy, child care arrangements or maternity plans. |
Arrests and Convictions |
Inquires into convictions of specific felonies related to qualifications for the |
Any inquiry which would reveal arrests without convictions or convictions unrelated to job duties. |
Education |
A. Inquiry into nature and extent of academic, professional or vocational training. B. Inquiry into language skills, |
A. Any inquiry which would reveal the nationality or religious affiliation of a school B. Inquiry as to what native language is or how foreign language ability was acquired |
Relatives |
Inquiry into name, relationship and address of person to be notified in case of emergency. |
Any inquiry about a relative which would be unlawful if made about the applicant |
Organizations | Inquiry into membership in professional organizations and offices held, excluding any organization, the name or character of which indicates the race, color, religion, gender, national origin, disability, age, gender identity or expression, sexual orientation, pregnancy status, status as a parent or foster parent, military status, veteran status, or ancestry of its members. |
Inquiry into every club organization where membership is held. |
Military Service | Require military discharge certificate after being hired. |
A. Inquiry into military service in armed service. B. Request military service records. C. Inquiry into type of discharge. |
Work Schedules |
Inquiry into willingness or ability to work required work schedule. |
Any inquiry into willingness or ability to work any particular religious holidays. |
Miscellaneous | Any questions required to reveal qualifications for the job applied for. |
Any non-job related inquiry which may elicit or attempts to elicit any information concerning race, color, religion, gender, national origin, disability, age, sexual orientation, gender identity or expression, pregnancy status, status as a parent or foster parent, genetic Information, military status, veteran status, or ancestry of an applicant for employment or membership. |
References | General personal and work references which do not reveal the race, color, religion, gender, national origin, disability, age or ancestry of the applicant. |
Request references specifically from clergy or any other persons who might reflect race, color, religion, gender, national origin, disability, age, sexual orientation, gender identity or expression, pregnancy status, status as a parent or foster parent, military status, veteran status, or ancestry of applicant. |