Paying Companies

In Workday, (with security access) you will pay companies and individuals depending on your role in Workday, using the Create Supplier Invoice Task.

For both companies and individuals, you must have an invoice in order to process payment. All invoices should be emailed to Accounts Payable at accountspayable@miamioh.edu and include a purchase order number on the invoice.

What is an Invoice?

An invoice is a document given to the buyer by the seller to collect payment. It includes the cost of the products purchased or services rendered to the buyer.

An invoice includes:

1. The word 'Invoice'
2. Unique invoice number
3. Tax ID (if applicable)
4. Seller name, address, and contact details
5. Buyer name, address, and contact details
6. Date of delivery of products or services
7. Date of sending the invoice
8. Description of services or products including quantity, cost per unit, and total item cost
9. Total amount charged, including tax information
10. Payment terms
11. Payment options
12. Purchase order number (if any)
13. Terms and conditions related to late fees, payment processing fees, return/replacement of goods purchase

Direct Pay

If you do not have a purchase order created in Workday, (with security access) you will pay companies and individuals depending on your role in Workday, using the Create Supplier Invoice Task. If you do not have security access email the invoice to accountspayable@miamioh.edu with the corresponding Worktags: Miami Specified/Grant/Project Task/Gift/Cost Center/Student Organizations and Agencies/Campus/Additional Worktags.

Reminder: Purchases over $10,000 must follow Strategic Procurement Procedures for acquiring bids, a contract, sole source justification, etc.

Please refer to the Purchasing Policy or the Purchasing Handbook or contact the Office of Strategic Procurement if you have any questions.