Spend Categories
Capital Equipment
This category includes equipment, furnishings, have an acquisition cost of $10,000 or software having an acquisition of $100,000 or more with a useful life of one year or more. Where system components (An example of a system would be a new piece of lab equipment with attachments A, B, and C. Individually A, B, and C are under the capitalization threshold, but necessary components to make the piece of lab equipment operate. They can be purchased separately but rely on each other to work. In order to be considered a system all items must be purchased within 30 days of the original associate purchase order.) make to work as a complete unit are purchased together and the purchasing total exceeds $10,000, they should be charged to a capital equipment Spend Category. This category is not to be used for the cost or repairs or modifications to previously purchased capital equipment.
Movable Equipment
Movable equipment is defined as that equipment which is portable, or that which though affixed to a floor, wall, ground, or other fixed object can easily be disconnected and moved to a new location that which is not considered part of the building systems. Furnaces, ventilation systems, condensate pumps, water fountains, built-in furniture, etc. are considered Affixed equipment and immovable. Window air conditioners, computers, data equipment on racks, computer projectors affixed to the ceiling, modular furniture affixed to the wall, etc. are considered movable equipment.
SC0474
Furniture and Moveable Equipment – Laboratory and Medical
Academic, classroom, laboratory, and medical capital equipment meeting the criteria for movable capital
equipment.
SC0476
Computers and Peripherals
Computers, computer systems, monitors, printer and other peripherals meeting the criteria for movable capital equipment.
SC0478
Office Equipment
Copiers, fax machines, shredders, and other office machines meeting the criteria for movable capital equipment. This Spend Category does not include furniture and furnishings
SC0477
Furniture and Furnishings
Desks, tables, credenzas, other furniture, draperies, area carpets, artwork, etc., meeting the criteria for movable capital equipment.
SC0475
Communication, Networking and Telephone
Telephone and communications items meeting the criteria for movable capital equipment.
SC0479
Food Service Equipment
Appliances, stoves, ovens, refrigerators, freezers, counters, tables, dishwashing machines, etc., meeting the criteria for movable capital equipment.
SC0010
Machinery and Equipment and Other Capital Equipment
Tools and equipment used for maintenance, repair and construction of buildings, grounds, and other equipment and meeting the criteria for movable capital equipment. Includes portable, mobile and stationary tools; motorized equipment such as utility vehicles, tractors, mowers, generators, welders, etc.; and other equipment such as utility trailers. This Spend Category does not include motor vehicles such as trucks, cars, etc. However this Spend Category will include other items meeting the criteria for movable capital equipment and not otherwise or more precisely defined above.
SC0011
Vehicles
Automobiles, trucks, and other motorized vehicles normally licensed and designed to be driven on public streets and roads. Includes semi-trailers, street-sweepers, etc.
Bulk Purchases
Any non-capital equipment purchase that exceeds $100,000
When purchasing non-capital equipment on an invoice in which the total exceeds $100,000 the entire purchase will then be capitalized under the a Spend Category that will best match the items that are being purchased. Please continue to use the non-capital Spend Category and Plant Funds staff will review then determine if the Bulk Purchase will be capitalized.
185199
Other Capital Equipment
Other items meeting the criteria for movable capital equipment and not otherwise or more precisely defined above.
Software—Capital
SC0558
Intangibles-Software
Computer software having an individual acquisition cost of $100,000 or more. Includes installation costs and fees paid to vendors for initial training of University staff.
Equipment Lease Purchase Payments—Capital
SC0400
Lease/Purchase Payments – Right to Use Assets - Capital Equipment, Capital Buildings, Capital Vehicles
Payments for lease/purchase agreements or installment purchase plans of capital equipment, buildings or vehicles. The lease must exceed a 12 month term.
Lease/Purchase Payments – Right to Use Software - Software Leases and Software Licenses
SC0401
Lease/Purchase Payments – Right to Use Software - Software Leases and Software Licenses
Payments for lease/purchase agreements or installment purchase plans of software or software licenses.Land, Building, Capital Improvements (186000)
Land and Land Rentals
SC0001
Land and Land Rentals
Costs of land acquisitions, easements, rights of way, surveyor fees for land purchases, title fees, etc.
Buildings
SC0005
Buildings
Costs of purchase or construction of buildings or additions and betterments there to. Includes the original complement of fixed equipment. Fixed Equipment – is defined as stationary equipment that is necessary to the functioning of a building. Includes elevators, furnaces, water softeners, etc.
Fixed Capital Equipment—Additional
Costs of purchasing and installing fixed equipment that supplements the original complement of fixed equipment. Use a Spend Category listed above per the type of equipment to be purchased.
Fixed Capital Equipment—Replacement
Costs of purchasing and installing replacement fixed equipment. Use a Spend Category listed above per the type of equipment to be purchased.
Capital Improvements—Other
SC0001 Land and Rentals
SC0003 Art, Gifts, and Collections
SC0007 Infrastructure
SC0008 Land Improvements
Costs of improvements or additions to land, art, gifts, collections, infrastructure, or land improvements to include roadways, bridges, parking lots, walks, drives, water, sewage and drainage systems, landscaping, etc.