Passport Services

NOTICE: Passport Services in MacMillan Hall are available by appointment only.

  • All customers MUST wear a face covering / mask
  • To make an appointment, email global@miamioh.edu or telephone 513-529-8600.
  • Take action as soon as possible. Due to the COVID 19 pandemic, significant delays are expected.

Review the U.S. Department of State COVID 19 statement regarding passports

Please visit http://travel.state.gov to track your application or for the status of other agencies and centers.

Take advantage of Miami's convenient location for U.S. Passport Application services on the Oxford campus in 214 MacMillan Hall.

U.S. Passport Application services are available by appointment Monday–Friday, 8–4:30pm. You can apply for:

  • New U.S. Passport Books and Cards
  • Renewals of your U.S. Passport for those who were under 16 at issuance of previous passport
  • U.S. Passport Book or Card for a minor

As a service to the community, we will accept your completed passport application and forward it to the Passport Services section of the U.S. Department of State for an issuance determination. Only Passport Services can make that determination; the Passport Acceptance Office cannot.

Application Requirements

1. Passport Application Form DS-11 (unsigned)

  • Application forms are available at our office in MacMillan Hall.
  • Printable applications are also available online.

2. Proof of U.S. citizenship (one of the following)

  • Undamaged U.S. Passport
  • If you were born in the U.S., a Certified Birth Certificate issued by the state, city, or county of your birth. A Certified Copy will have a either a raised, embossed, impressed, or a multicolored seal and the date the certificate was filed. Hospital Birth Certificates are not acceptable.
  • Note: We will send your original documentation with your application. Your original documentation will be mailed back to you by the U.S. State Department.

3. Proof of Identity

  • Valid Ohio driver's license. If your license is not from Ohio, a second photo identification card is also required.
  • Holders of temporary permits or state-issued ID cards must also present a second form of identification.
  • For children under age 16, the child and both parents or legal guardian(s) must appear in person and present the following:
    • Evidence of the child’s U.S. citizenship
    • Evidence of the child’s relationship to parents/guardian(s) AND parental/guardian identification

If only one parent can appear, you must also submit one of the following:

    • Form DS-3053, Statement of Consent: Issuance of a U.S. Passport to a Minor Under Age 16, notarized and signed by the non-applying parent, with a front and back photocopy of his/her ID
    • When the whereabouts of the non-applying parent are not known, Form DS-5525, Statement of Exigent/Special Family Circumstances for Issuance of a U.S. Passport to a Minor Under Age 16, completed with detailed information as to the reason the non-applying parent is unable to appear, with the number and manner of attempts made to contact the parent, signed by the applying parent
    • A notarized statement consenting to the issuance of a passport for the minor and a front and back photocopy of the non-applying parent’s ID
    • Citizenship evidence listing only the applying parent
    • Court order granting sole legal custody to the applying parent
    • Death certificate of the non-applying parent

4. One passport photo (photo service available at MacMillan)

  • In color
  • 2 x 2 inches in size
  • Taken within the past 6 months, showing current appearance
  • Full face, front view with a plain-white background
  • Between 1 inch and 1 3/8 inches from the bottom of the chin to the top of the head
  • Taken in normal street attire:
    • Uniforms should not be worn in photographs except religious attire that is worn daily
    • Do not wear a hat or headgear that obscures the hair or hairline
    • If you normally wear prescription glasses, a hearing device, wig or similar articles, they should NOT be worn for your picture
    • Dark glasses or nonprescription glasses with tinted lenses are not acceptable unless you need them for medical reasons (a medical certificate may be required)

5. Passport fee payments

There are three different fee types: Passport Book, Passport Card, and Passport Card and Book together.

Execution fee—$35.00 payable to Miami University by check, money order, or credit card.

Passport Book Fee Payable to U.S. Department of State by personal check or money order. No counter checks.
$110.00 for ages 16 and older
$80.00 for ages 15 and younger

Passport Card Fee Payable to U.S. Department of State by personal check or money order. No counter checks.
$30.00 for ages 16 and older
$15.00 for ages 15 and younger

Passport Card and Passport Book Fee Payable to U.S. Department of State by personal check or money order. No counter checks.
$140.00 for ages 16 and older
$95.00 for ages 15 and younger

Additional Optional Fees

CURRENTLY UNAVAILABLE Expedited Service—$60.00 per application. Check/money order payable to U.S. Department of State.
1—2 Day Express Mail Delivery—$30.00. Check/money order payable to Miami University.
1—2 Day Return Delivery—$17.13. Check/money order payable to U.S. Department of State.

Where can I get a passport photo taken?

Passport photo services are available on campus. Check in at 214 MacMillan Hall from 8–4:30pm Monday to Friday for a fee of $10.00. Facial coverings / masks are required; you will be instructed when to remove the mask for your photo session.

Photos are also available off campus at:
Wal-Mart
5720 College Corner Pike, Oxford
CVS
123 West Spring Street, Oxford
Walgreens
200 South Locust street, Oxford

Visa Assistance

A. Briggs Visa and Passport Expeditor can assist Miami University students and faculty in getting visas for study and travel abroad. It can assist both U.S. students and international students as long as those international students are in the U.S. legally on an extended visa, such as a student visa. Miami University faculty and staff receive a 10% discount on service fees.

Frequently Asked Questions

How long does it take to get a passport?

Due to the COVID 19 pandemic, there is a backlog of over 1 million applications. The oldest submitted ones are being processed first.

As of 9/28/2020 expedited service is available again.

Current processing times are:

  • Routine Service: 10-12 weeks, door-to-door, from date of application.
  • Expedited Service: 4-6 weeks, door-to-door, from date of application.

If you recently submitted an application and will need it earlier than 10 to 12 weeks, you can contact the National Passport Information Center (NPIC) for assistance at (877) 487-2778.

Review the U.S. Department of State COVID 19 statement regarding passports

Check with the U.S. Passports and International Travel department to confirm processing times.

What should I do if I need to get a passport immediately?

Currently, Regional Passport Agencies are making appointments only for life or death situations that require you to travel outside the United States within 72 hours (3 business days)


You should make an appointment to be seen at a Regional Passport Agency only if:

  • The U.S. passport is needed in less than 2 weeks for international travel
  • The U.S. passport is needed within 4 weeks to obtain a foreign visa

Contact the National Passport Information Center to make an appointment or locate a Passport Agency.

I already applied for a passport. How can I check the status?

Information required to check on status:

  • Last name as shown on the application
  • Date of birth
  • Last four digits of Social Security Number

Check on the status of your passport application:

Currently, it is taking 5–7 days for applications to be tracked online. It may take less time if you paid for Expedited Service and sent your application via Overnight Delivery.

What is a Passport Card?

The passport card is a wallet-sized card that can be used for land and sea travel between the United States and Canada, Mexico, the Caribbean, and Bermuda. The card provides a less expensive, smaller and more convenient alternative to the passport book for those who travel frequently to these destinations by land or by sea.

Why is there an execution fee for the passport book and passport card?

First time applicants, minors, and those seeking to replace a lost or stolen passport must appear in person before a person authorized by the Secretary of State to give oaths to verify their passport applications. In order to offer American citizens convenient locations to apply for a passport, the Department of State authorizes Passport Acceptance Agents to accept passport applications on its behalf.

The execution fee is to reimburse the acceptance facility for the cost of the service.

Applicants applying for both the passport book and card simultaneously pay only one execution fee.

I don't see the answer to my question. Where can I find the answer online?

For more information about passports, go to the U.S. Passports and International Travel site.