Project Title: Video Recording System for Speech Pathology Clinical Teaching

Long Title (if desired): Video Recording System for Clinical Teaching Methods for Undergraduate and Graduate Students in Speech Pathology

Project Lead's Name: Susan Brehm

Project Lead's Email: bakerse1@MiamiOH.edu

Project Lead's Phone: 513-529-2553

Project Lead's Division: CAS

Primary Department: Speech Pathology and Audiology

Other Team Members and their emails:

• Cheryl Stewart - stewarcm@MiamiOH.edu

List Departments Benefiting or Affected by this proposal: Speech Pathology and Audiology

Estimated Number of Under-Graduate students affected per year (should be number who will actually use solution, not just who is it available to): 150

Estimated Number of Graduate students affected per year (should be number who will actually use solution, not just who is it available to): 28

Describe the problem you are attempting to solve and your approach for solving that problem:

One of the essential components of a clinical training program is the ability for faculty to monitor student’s therapy sessions and for students to be able to record their own sessions and review them. There are 10 individual therapy rooms in the Miami University Speech and Hearing Clinic, each outfitted with a one-way mirror for observation. Parents/caregivers generally occupy this mirror observation area. Clinical faculty/supervisors need the ability to monitor sessions from a longer distance (e.g., sitting in an office close to the therapy room) and need the ability to monitor multiple sessions at one time when working with more advanced student clinicians. Graduate students and senior Speech Pathology and Audiology majors direct therapy sessions with patients and must record their sessions to enable self-critique for clinical and educational development. Additionally, sophomore and junior Speech Pathology and Audiology majors enroll in coursework in which observation is required (25 hours of observation are required by a national accreditation body prior to direct interaction with a patient). In order to complete observation hours, an adequate video recording/monitoring system must be in place in each therapy room.

The Miami Speech and Hearing Clinic utilized a system (VBrick) from 2008 to 2018 to complete all of the monitoring and recording needs described above. Over the last 3 years, the system became less compatible with current technology and installation of the required software was no longer possible on many faculty computers. Over the period of a year, the Clinic staff worked with Purchasing to identify vendors and completed a bid process. The Clinic staff realized that a new system such as this would be a good candidate for the Student Tech Fee funds, however, working within outside vendors, Purchasing, and installation schedules (identifying installation times that would not interfere with clinic appointments) took some ability away from working within the Tech Fee timeline. Additionally, the need for a new system became critical during the Spring 2018 as fewer faculty could utilize the needed software. Therefore, clinic revenue was utilized to purchase a new system (VALT; Intelligent Video Solutions) in June 2018 and was installed in July 2018. Generally, clinical revenue is used to cover clinical supervisor/staff salaries, some supplies, and smaller equipment purchases. Due to this purchase, the net operating revenue for the Clinic was “in the red” for FY 18. The Clinic has been committed to reinvesting much of its revenue in the last 2 years in new staff and equipment, however, a video recording system is such an essential item related to the education of students in the academic/clinical program, the Department is requesting some support for the purchase. This system is exclusively tied to the educational components of clinical education rather than revenue-generating activities of the Clinic.

How would you describe the innovation and/or the significance of your project: A lack of functionality (inability to install software, frequent malfunctions) was the purpose of the purchase and installation of a new video recording system for the Miami University Speech and Hearing Clinic. The design and capability of current video recording systems such as the one installed (VALT) significantly improves educational and development opportunities for undergraduate and graduate students in the program. A new innovation available with the VALT system is the ability to mark/comment directly on video that is streaming live (and comments will appear later for the student while reviewing their session). Videos are stored in a secured cloud system with an easily searchable library. A searchable library (which was not available with the previous system) allows department faculty to identify clips from therapy sessions that are useful in academic coursework for illustrating examples of various diagnoses and therapy techniques. The Department has worked with IT for security and HIPAA compliance and all who have access to the library work within HIPAA and confidentiality restrictions.

How will you assess the success of the project: With this recording system up and running the initial success of the project is apparent for faculty and students. The image resolution and sound quality is markedly improved due to updated digital recording technology from the older system. Improved resolution and quality greatly assists both supervisors and students for accurate interpretation of therapy responses and interactions. Supervisors and students alike are enthusiastic about the ability to provide online comments and markings on the video recordings. For certain types of speech therapy, ear training for accurate responses is difficult to acquire (e.g., listening for accurate production of an /r/). The ability for a supervisor to assist a student clinician in identifying correct and incorrect responses greatly assists the educational process. Both students and supervisors are commenting on increased efficiency of recording as they can digitally schedule recordings ahead of time rather than needed to enter a separate room to turn on and off recordings.

Total Amount Requested: $49,970

Budget Details: Please see attached quote in the Budget Details upload. The detailed quote from Intelligent Video Solutions for the VALT system has been uploaded. The line item quote demonstrates the components for this system including the server, software, cameras, microphones, amplifiers, and other associated installation and maintenance fees. The Clinic is prepared to manage the yearly $1,500 annual software support fee.

Is this a multi-year request: No