Advertising and marketing are important as student organizations plan an event. Registered student organizations may post signs, posters, or banners in accordance with Appendix A in the Student Handbook. Any sign posted in violation of this policy may be removed without notice or warning by the University. Signs, posters, and banners must include the event date or posting date so they can be removed within 24 hours following the event.

Digital Signs

There are 6 digital screen locations on the Hamilton campus and 12 on the Middletown campus where your student organization or university department can advertise for upcoming events or services. 

Design Tips

• Size of full-screen ad is 2834 pixels wide by 1600 pixels tall
• Ads should be in .jpg format
• Keep it simple. Double check for errors in spelling, grammar and quality of images
• Design advertisements between 96 dpi and 300 dpi
• Avoid using more than three fonts styles or font size smaller than 16 pt
• Design to be eye-pleasing, eye-catching, and READABLE
• Look before you submit! If your advertisement would not make you attend your event or sign up for your group, you may want to alter your advertisement
• Advertisements not meeting basic design standards may be sent back to the individual/group submitting the advertisement for edits before resubmission

When submitting select Event Marketing and Digital Signage on the request form.

A-Frames

Contact the Office of External Relations & Communications (Ruth Orth at orthrm@MiamiOH.edu or 513-727-3472) for A-Frame advertising (preferably 2 weeks prior to event)

• Due to limited availability, you are encouraged to reserve these early as they will be awarded on a first come, first serve basis
• Boards can be left out for a maximum of 10 days unless it is an unusual circumstance
• Boards can be placed almost anywhere within reason
• Student organizations ARE NOT allowed to display their own A-Frame boards/posters

Signs, Posters, and Banners

Signs, posters, and banners may only be posted in accordance with Miami's Signs, Posters, and Banners policy. Any sign, poster, or banner posted in violation of this policy may be removed, without notice or warning, by the University. Violation of this policy may lead to disciplinary action.

The policy includes information about the following items:

• General guidelines
• General prohibitions
• Signs, Posters, and Banners in Residence Halls
• Signs, Posters, and Banners in Academic and Administrative Buildings
• Dining Halls
• Violations

All requests to post materials must be submitted to the Regional Office of Marketing & Communications for approval.

Table Tents Procedure

Dining hall table tents, located in Hawk Haven and Harriers nest, will be replaced on the first and third on Friday of each month. All submissions must be received by 5:00 pm on Wednesday before the replacement; any event submitted after the deadline will NOT be included. Table tents are 4x6 information sheets placed on the tables in the Hawk Haven and Harriers Nest.

It is the responsibility of the university department or registered student organization to both print and cut the table tents and mail/deliver table tents to ROSA if the "Create Your Own" was selected.

Only events that meet the following qualifications will be included:

• Received by 5:00 pm on Wednesday before the replacement
• Submitted by a recognized Student Organization or Department
• An event that takes place in the upcoming month

Table Tent Event Request Form

For questions please contact ROSA at rosa@MiamiOH.edu.