Medical Withdrawal

Medical Withdrawal, when approved, withdraws a student from a semester or term for medical reasons. A student may request a Medical Withdrawal (MW) from the University before the end of a given semester or term (last day of class before finals begin) if, during the course of that same semester or term, they encounter a physical or mental condition and/or experience a serious injury that prevents them from meeting the normal expectations of a student. The severity and duration of the condition must be such that it would not be reasonable for the student to make up any absences or missed work.

The request must be clearly supported with documentation by a healthcare provider seen during the semester or term in question. Requests for a MW are made by the student through the processes outlined below. The Office of the Dean of Students holds the ultimate authority to approve a MW. The student will receive a decision via email once all of their forms have been submitted and reviewed.

*If you want to withdraw before the term starts or within the first five days of a full semester (first 3 days of summer/winter term or a sprint course), fill out the Withdrawal/Cancellation App to cancel your classes and charges. You do not need to fill out the medical withdrawal paperwork.

2020-2021 Medical Withdrawal Deadlines

All required paperwork must be submitted by 11:59 pm on the following days in order for a MW request to be reviewed.

Fall Semester 2020

  • Current Term Medical Withdrawal: Sunday, November 29, 2020
  • Late Medical Withdrawal: Friday, January 22, 2021

Winter Term 2021

  • Current Term Medical Withdrawal: Friday, January 22, 2021
  • Late Medical Withdrawal: Monday, March 8, 2021

Spring Semester 2021

  • Current Term Medical Withdrawal: Friday, May 7, 2021
  • Late Medical Withdrawal: Monday, June 21, 2021

Summer Term 2021

  • Current Term Medical Withdrawal: Friday, August 6, 2021
  • Late Medical Withdrawal: Monday, September 20, 2021

Current Term Medical Withdrawal

Assessment: The student must first complete an assessment by a healthcare provider who will determine if the student has a condition that is preventing them from meeting the expectations of being a student. This assessment may be completed by staff at the Student Health Service, the Student Counseling Service, or by another healthcare provider.

Follow all four steps to complete your request for a Medical Withdrawal (MW):

  1. Use the links below to schedule your required MW consultation with a staff member. Ideally, both student and family will be able to participate in the consultation.
  2. Complete the online Student Withdrawal App and select “medical reasons” when prompted.
    1. Please note that international students (F1 or J1 status) will then be directed to complete the remainder of the process through the office of International Student Scholar Services (ISSS) for current term requests.
  3. Complete the online MW Student Request Form.
  4. Submit a completed MW Provider Report Form after it is filled out by your healthcare provider. Please submit this form to our office via the MW Upload Form. If necessary, you may submit this form via fax or email. If faxed, please follow up with a phone call to our office to verify that it was received.

Decision: Once all four steps have been completed, we will review the request and paperwork.You will receive a decision and/or next steps via email. Please note that submitting forms last minute or during peak times (beginning and end of the term) will result in delayed processing.

What the Medical Withdrawal Does

Student Records: A Medical Withdrawal (MW) will relieve a student of responsibility for uncompleted academic work by withdrawing them from all classes, but will not provide credit for work already completed that term (there may be an exception for sprint courses - see below). The student’s transcript from a term for which an MW has been granted will indicate only “officially withdrawn [date]” without specifying the nature of the reason for that withdrawal in order to protect the privacy of the student.

Grades: The normal grading policies and procedures for students who withdraw during an academic semester or term, as described in The Student Handbook, will apply to students who are medically withdrawn. This means a student may receive a “W'' (for ‘withdrawal’) on their transcript for the courses that are dropped due to a MW depending on the date they last attended classes. A “W” carries no credit and is not calculated in the grade point average (GPA), but may have an impact on future financial aid eligibility.

Sprint Courses: A sprint course is any course less than one full term length, including any summer term course not lasting the entire summer. If the student requesting MW has successfully completed a sprint course with a passing grade prior to the date of the student’s last attendance for that term, they may be eligible to retain the sprint grade/credit. The request to keep a sprint course must be indicated on the MW request form as well as a rationale for retaining it; otherwise, it will also be removed from the student’s record. The decision regarding the sprint course will be indicated in the final MW decision letter. Please be aware that retaining a sprint course for the requested term will make the student ineligible to receive a Medical Tuition Credit for the requested term.

Determine financial options: A student will be provided with a reversal of tuition and fees in accordance with the University’s established refund schedule unless they indicate directly to the Office of the Bursar that they prefer to receive a Medical Tuition Credit (if eligible).

  • A Medical Tuition Credit is a credit in an amount equal to the tuition and general fees for the term of the MW, less any student financial assistance that must be returned to the financial aid program.
  • A Medical Tuition Credit can only be requested within the academic calendar year in which the MW is approved.
  • A Medical Tuition Credit will typically be applied to the first term of re-enrollment following the student’s MW and must be used within three years.
  • A student is eligible for only one Medical Tuition Credit. Students are strongly urged to consult with the Office of the Bursar by filling out the Medical Withdrawal Financial Inquiry Form (or call the Office of the Bursar at 513-529-4886) to determine how the MW will affect their financial aid before determining whether to seek a refund or Medical Tuition Credit.
  • Any reversal of tuition or fees will be determined from the last date of class attendance, regardless of the date of the onset of the condition prompting the request for the MW. It is possible that a tuition insurance plan may cover part of the non-reversible tuition for families who purchased such a plan.
  • If the student lives on campus, any reversal of room/board due to the student will be determined by the date the student fully vacates from their assigned on-campus room. For questions regarding vacating dorms or any potential housing/dining reimbursements please contact the Campus Services Center at 513-529-5000.

Holds: If the request for a MW is approved, holds will be placed on the student’s future registration. The holds will remain in effect until the student fully completes all return steps. If you are looking for more information on how to have a medical hold lifted, please see Returning from a Medical Withdrawal.

Late Medical Withdrawal

Under extraordinary circumstances, a student may request a late Medical Withdrawal for a semester or term that has already been completed. All requests for a late Medical Withdrawal must be submitted no later than 45 days from the last day of class of the semester or term for which the withdrawal is requested and include a statement explaining why the request wasn't completed prior to the last day of class.

*If a student is academically suspended or dismissed from the university at the end of the term for which the Medical Withdrawal is sought, they are only eligible to apply if they are able to provide documentation of a hospitalization or other in-patient treatment that occurred at/near the end of the term that would have prevented them from applying for the Medical Withdrawal prior to the deadline (last day of class).

Assessment: The student must have completed an assessment by a healthcare provider during the semester or term in question who has determined the student had a condition that was preventing them from meeting the expectations of a student. This assessment may have been completed by staff at the Student Health Service, the Student Counseling Service, or by another healthcare provider.

Follow all four steps to complete your request for a late Medical Withdrawal (MW):

  1. Use the links below to schedule your required medical withdrawal consultation with a staff member. Ideally, both student and family will be able to participate in the consultation.
  2. Fill out the online MW Student Request Form.
  3. Submit a completed MW Provider Report Form after it is filled out by your health care provider. Please submit this form to our office via the MW Upload Form. If necessary, you may submit this form via fax or email. If faxed, please follow up with a phone call to our office to verify that it was received.
  4. Fill out the online Late MW Statement form to explain/document why you were unable to apply for MW before the end of the term.

Decision: Once all four steps have been completed, we will review the request and paperwork. You  will receive a decision and/or next steps via email. Please note that submitting forms “last minute” or during peak times (beginning and end of the term) will result in delayed processing.

What the Late Medical Withdrawal Does

Student Records: A late MW will relieve a student of responsibility for academic work by withdrawing them from all classes, but will not provide credit for work completed that term (there may be an exception for sprint courses - see below). The student’s transcript from a term for which an MW has been granted will indicate only “officially withdrawn [date]” without specifying the nature of the reason for that withdrawal in order to protect the privacy of the student.

Grades: The normal grading policies and procedures for students who withdraw during an academic semester or term, as described in The Student Handbook, will apply to students who are approved for a late medical withdrawal. This means a student may receive a “W'' (for ‘withdrawal’) on their transcript for the courses that are dropped due to a MW depending on the date they last attended classes. A “W” carries no credit and is not calculated in the grade point average (GPA), but may have an impact on future financial aid eligibility.

Sprint Courses: A sprint course is any course less than one full term length, including any summer term course not lasting the entire summer. If the student requesting a late MW has successfully completed a sprint course with a passing grade prior to the date of the student’s last attendance for that term, they may be eligible to retain the sprint grade/credit. The request to keep a sprint course must be indicated on the MW request form as well as a rationale for retaining it; otherwise, it will also be removed from the student’s record. The decision regarding the sprint course will be indicated in the final MW decision letter. Please be aware that retaining a sprint course for the requested term will make the student ineligible to receive a Medical Tuition Credit for the requested term.

Determine financial options: A student will be provided with a reversal of tuition and fees in accordance with the University’s established refund schedule unless they indicate directly to the Office of the Bursar that they prefer to receive a Medical Tuition Credit (if eligible).

  • A Medical Tuition Credit is a credit in an amount equal to that paid for tuition and general fees for the term of the MW, less any student financial assistance that must be returned to the financial aid program.
  • A Medical Tuition Credit can only be requested within the academic calendar year in which the MW is approved.
  • A Medical Tuition Credit will typically be applied to the first term of re-enrollment following the student’s MW and must be used within three years.
  • A student is eligible for only one Medical Tuition Credit. Students are strongly urged to consult with the Office of the Bursar by filling out the Medical Withdrawal Financial Inquiry Form (or call the Office of the Bursar at 513-529-4886) to determine how the MW will affect their financial aid before determining whether to seek a refund or Medical Tuition Credit.
  • Any reversal of tuition or fees will be determined from the last date of class attendance, regardless of the date of the onset of the condition prompting the request for the MW. It is possible that a tuition insurance plan may cover part of the non-reimbursable tuition, for families who purchased such a plan.
    If the student lived on campus, any reversal of room/board due to the student will be determined by the date the student fully vacated from their assigned on-campus room. For questions regarding vacating dorms or any potential housing/dining reimbursements please contact theCampus Services Center at 513-529-5000.

Holds: If the request for a late MW is approved, holds may be placed on the student’s future registration. The holds will remain in effect until the student fully completes all return steps. If you are looking for more information on how to have a medical hold lifted, please see Returning from a Medical Withdrawal.

Returning from a Medical Withdrawal

After a MW is approved and processed, the student will be required to complete additional steps in order to lift holds, re-enroll, and/or register for a future term. The return process must be completed by the stated university re-enrollment dates as found in the Policy Manual. You will not be able to return if your MW return paperwork is submitted after these dates. 

Clinical Follow-up: The student should engage with ongoing treatment as recommended by and agreed to with a healthcare professional. It is strongly suggested that each student work with their healthcare professional toward the goal of returning to academic life, including the creation of a plan to help the student manage stressors and remain active, engaged, and successful at achieving their academic goals. The student should feel well prepared for the rigors of returning to school after an absence before applying for re-enrollment. At a minimum, the student must be re-evaluated by a healthcare professional prior to application for return to the university. A decision about the student’s return status will include a review of documented treatment received during the time away.

Required return steps: After the MW has been fully processed, the student will need to log into their MyMiami account and view the holds listed at the top of the page. Please follow the steps below in order to have holds lifted and re-enroll:

  1. Medical Hold: If the student has a medical hold on their account, they will need to submit the  Return From MW Form to our office as soon as their health care provider agrees that they are ready to return. Once the fully completed form has been received, we will review the form and the student will receive an email confirmation about the decision. Removal of the medical hold will not affect other holds previously placed by other offices.
  2. Advising Hold: If the student has an advising hold, they will need to contact their Divisional Advising Office to have it lifted.
  3. Other Holds: Additional holds should have contact information for the office that handles that particular hold. The student should work with each office to have holds lifted. If you have any questions or need additional help with non-medical holds (Bursar, Rinella, etc.), contact the One Stop for help at 513-529-0001.
  4. Re-enrollment: After all holds have been lifted, the student will need to submit the online Application for Re-enrollment. Re-enrollment takes a minimum of 48 hours to be processed but could take up to two weeks during peak processing times (beginning and end of term). Please keep in mind that if the student applies for re-enrollment before the medical hold is lifted, the re-enrollment will not be processed.

Please note: MW is a withdrawal from the requested term only and will not impact future registration. Some holds (medical) may lead to the cancellation of future term classes if not lifted by the published deadlines. Students will want to have all holds lifted as soon as they are able if they plan to return to Miami. If the student does not plan to return, they should make sure future term classes are canceled/dropped to avoid being charged. If you are unsure how your holds might affect future registration, check with the One Stopat 513-529-0001.

Students are strongly urged to consult with the Office of the Bursar by filling out the Medical Withdrawal Financial Inquiry Form (or call the Office of the Bursar at 513-529-4886) to determine how the MW will affect their financial aid before determining whether to seek a refund or Medical Tuition Credit.

Frequently Asked Questions

I’m really struggling this semester, but I’m not sure if Medical Withdrawal is right for me. How do I know?

Medical withdrawal is a common process for students experiencing physical or mental conditions and/or a serious injury that prevents them from meeting the normal expectations of a student. Hundreds of students each year choose to go through the MW process and most choose to return back to the university successfully. During a medical withdrawal consultation, you can also discuss if this process is the right option for you based on your unique circumstances.

What happens in a Medical Withdrawal Consultation?

During a medical withdrawal consultation, you will meet with a staff member who will walk through the steps of a medical withdrawal and answer any questions from you or your family members.

Can I medically withdraw from only one of my classes?

MW is “all or nothing”: It is not possible to receive a MW from individual classes, while remaining enrolled in other classes. You may petition the Inter-Divisional Committee of Advisors for withdrawal from individual classes after the withdrawal deadline by contacting your Divisional Advisor.

How will a MW affect my grades and others records?

A MW will withdraw a student from all classes, but will not provide credit for work completed. You may receive a "W" (for 'withdrawal') on your transcript from a term for which an MW has been granted, with an indoctrination of the “withdrawn [date]” without specifying the reason for that withdrawal. A “W” carries no credit and is not calculated in the grade point average (GPA), but may have an impact on future financial aid eligibility.

When will my MW go into effect?

The effective withdrawal date for a MW is the last recorded date that you attended classes; not the date of onset of the condition or the date the forms are submitted/processed.

What’s the deadline for requesting a MW?

All requests for a MW from the current term should be completed and submitted before the end of the term (last day of classes prior to finals week) and as close as possible to the last date of class attendance as indicated on the MW request form. Requests submitted after the last day of classes prior to finals week will be considered late requests. All requests for a late MW must be made within 45 days from the completion of the semester or term (last day of class prior to finals week) for which the withdrawal is requested.

What is the difference between a refund and a Medical Tuition Credit?

The difference in the sum of a refund and or a Medical Withdrawal may look different for each student. The Dean of Students Office does not have access to financial information. Fill out the Medical Withdrawal Financial Inquiry Form and the Office of the Bursar will be in touch with specific information about your options.

Can I medically withdraw from a previous semester?

Under extraordinary circumstances, you may request a late MW for a semester or term that has already been completed (within 45 days of the last day of class prior to finals week). Requests must be supported by documentation from a healthcare provider (which may include a healthcare provider from the Student Health or Student Counseling Service) who diagnosed and/or treated you during the semester or term for which withdrawal is sought or within a reasonable period of time thereafter. Please be aware that other factors (such as grades and past academic record) will also be considered when reviewing a late request.

Can I apply for a late medical withdrawal if I have been academically suspended or dismissed from Miami?

If you are academically suspended or dismissed from the university at the end of the term for which the Medical Withdrawal is sought, you are only eligible to apply if you are able to provide documentation of a hospitalization or other in-patient treatment that occurred at/near the end of the term that would have prevented you from applying for the Medical Withdrawal prior to the deadline (last day of class).

I need more time off, how do I medically withdraw from next semester?

You cannot take a MW for a future term: The MW is a withdrawal from a current (ongoing) term. If a student needs to cancel their schedule for a future term that has not yet started, it is not necessary to file MW paperwork. In this situation,you should complete the University's Student Withdrawal and Cancellation Form in a timely manner to avoid being charged.

I’m coming back next semester and have already registered, will my MW cancel my registration for next semester?

MW is a withdrawal from the requested term only and will not impact future registration that has already been completed at the time of withdrawal. However, if you do not fully complete the return from MW process by the stated deadline dates, your future registration will be cancelled at that time.

How can I undo my medical withdrawal?

Once processed, the MW is not reversible.

Further Assistance

For questions regarding the Medical Withdrawal procedures or to schedule a meeting, please contact the Office of the Dean of Students at deanofstudents@MiamiOH.edu or 513-529-1877.