Medical Records Clerk

General Function

Creates, updates, and maintains medical records of student patrons of university medical system

Characteristic Duties and Responsibilities—Essential Functions

  • Verifies eligibility of student; pulls files and enters any new information; completes medical history forms; directs or assists student to appropriate area.
  • Collects, counts, and audits medical records for changes; readies chart for nonexempt visit; files ancillary reports; returns chart to maintain file.
  • Explains immunization and physical requirements via phone or in person to students and parents.
  • Makes appointments; records test results and other patient information.
  • Answers phone; provides information or refers to appropriate individual; delivers messages.

Reporting Relationships

Direction Received: Reports to Administrative Assistant

Direction Given: Occasional training and instruction of classified staff

Minimum Requirements

Requires six months of coursework or training beyond high school in medical procedures and terminology and two years of medical records experience, or an equivalent combination of education and experience

Knowledge, Skills, Abilities, and Worker Characteristics

  • Knowledge of medical terminology
  • Knowledge of record keeping procedures
  • Knowledge of standard office procedures and equipment

Working Conditions

Physical effort usually requires considerable walking and standing with some lifting of materials weighing from 25 to 50 pounds. Periodic assignments given which entail dealing with modestly unpleasant physical conditions.

Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.

Functional Title

Medical Records Clerk

Job Code


Classification Series

Medical Records




Student Health Service


Non exempt

Last Updated

September 2013