Former Student Accounts (Lifetime Email)

Background Information and Instructions for Former Students

In spring 2023, it was announced that Miami will no longer be able to continue to support MiamiOH.edu email accounts for former students effective April 8, 2024.

You still have plenty of time to make the transition, and we want to make sure that you stay connected to Miami and retain the information connected to your Miami Google account.

Need to move your data? You can shift your Miami emails and data to a new or existing Gmail account. There are three ways you can do this (instructions linked to our Knowledge Base):

This also applies to online accounts that you have used the MiamiOH address to sign up for (e.g., social media accounts, bank accounts, online shopping services,etc.). You will need to change the login for those accounts to a personal email address, as you will no longer have access to your Miami account.

Forwarding your MiamiOH.edu email to another email account? The ability to forward that account will go away on April 8, 2024.

Do you already have a different email that Miami should use to contact you in the future? Let us know by filling out this simple form. (If you have already done this, thank you so much!!)

If needed, sign up for a new email account on a new service. Then use the next eight months to change your email on online accounts and save files to your computer. You will have full access to your Miami account until April 8, 2024. However, collaborators will lose access to any files you own on March 6, 2024 (see below).

Request Temporary Reactivation

Former students whose accounts were deactivated on April 8, 2024 may request a temporary extension of their accounts for the purpose of finalizing the movement of data and emails out of their Miami Google Workspace account.

Input your information into our form to start the process to grant temporary access to your Miami account.

Please be aware that this access is only temporary and will be revoked after a maximum of 30 days.

Request Temporary Reactivation

For Your Information...

More information can be found at the Miami Alumni Association website for Miami mail. 

Notice to current faculty and staff as a result of the removal of Lifetime email

As Miami works to address storage constraints, we have many Google Drive accounts that will be going away as we decommission the Lifetime email service. These accounts include those of former students. Starting in March, Google Drive files that belong to former student accounts pending deletion will no longer be accessible.

Important: The files have not yet been deleted. These files will be removed permanently on April 8, 2024.

If you have access to a file that someone else created, and that person is no longer affiliated with Miami, you will no longer have access after March 6. This includes alumni who graduated more than 180 days ago and former students who left the university more than 180 days ago. (Students who graduated in December 2023 will have access to their accounts until June 12, 2024 – 180 days after their graduation.)

What do I do if a file I need will be removed from my Drive?

If you need the file, please do one of these things before March 6:

  1. Make a copy of the file or folder by following the instructions in this Google support article: Create, view, or download a file.
  2. Contact the owner of the document and ask them to transfer ownership to you. They may use these instructions: Make someone else the owner of your file.

After March 6, you may find that you no longer have access to a file you need (that you did not identify previously). If this happens, please contact the owner of the document and ask them to transfer ownership to you. They may use these instructions: Make someone else the owner of your file. And please remember: The original owners will only have access until April 8, 2024.

How do I find files shared with me?

We have put together a helpful article of tips for finding the files that have been shared with you in Google Drive. Follow along in the IT News.

Please also view our video walkthrough:

You may also follow the instructions in this Google support article: Find files shared with you in Drive.

Communication Archive: Former Students

This is a list of previous communications sent by the University to former students (alumni) about the removal of Lifetime email.

December 2023: For Your Information: Files you have shared with others from Miami Google Drive

Good afternoon,

As Miami works to address storage constraints, Miami has communicated to you that your Miami email access and Google Drive files, including photos, will be removed from our domain. Our first step to accomplish that task begins February 8, 2024.

The important news: Starting in February, people you have shared files with will no longer have access to your files.

And again: If you have shared a file from your Google Drive, collaborators will no longer have access after February 8.

Important: The files will not yet be deleted. These files will be removed permanently on April 8, 2024.

This is being done to signal to your collaborators (the folks you have shared files with) that those files are no longer accessible to them. We have instructed the Miami community to reach out to you if they discover they have lost access to something they consider important. You may transfer ownership of files before April 8, 2024, by following these instructions: Make someone else the owner of your file.

Please visit the Alumni Association’s Miami email website for full context about the removal of former student email accounts.

July 2023: Have you heard the news about your Miami email account?

In spring 2023, it was announced that Miami will no longer be able to continue to support MiamiOH.edu email accounts for former students effectiveApril 8, 2024.

You still have plenty of time to make the transition, and we want to make sure that you stay connected to Miami and retain the information connected to your Miami email account.

Do you already have a different email we should use?>Let us know by filling out this simple form.

Need to move your data?You can shift your Miami emails and data to a new or existing Gmail account.Follow these simple steps.

Forwarding your MiamiOH.edu email to another email account?The ability to forward that account will go away on April 8, 2024. Simply fill out this form to give us your email address and eliminate the need to forward.

If needed, sign up for a new email account on a new service.Then use the next eight months to change your email on online accounts and save files to your computer. You will have full access to your Miami account until April 8, 2024.

We're here to help.

Visit MiamiAlum.org/MiamiEmail to learn more.

Questions? Email the Miami University Alumni Association at Alumni@MiamiOH.edu.

March 2023: Important information regarding your MiamiOH.edu email account

Hello,

Miami University has seen a lot of changes during its 200-years-plus history, and we know there are countless more to come. One of those changes is coming to the MiamiOH.edu email you currently use. Google, the platform that houses the MiamiOH.edu emails, is eliminating unlimited storage with certain services, and as a result, we will no longer be able to provide Google accounts to our alumni (including Gmail, Drive and Photos storage). We assure you that this decision was not reached lightly.

You will continue to have access to your account until April 8, 2024. We wanted to let you know about this change now so you can come up with a plan for not having your Miami email account.

Since your MiamiOH.edu email is the one we have in our records, we need to update your record with a different email address. Our next email message will include a link to a form where you can easily update your alumni contact information online. But don’t worry, if you are using this email as your primary email account, you have over a year to move to a different email hosting service.

We will be reaching out with further instructions and guides as well, but we wanted to let you know as soon as possible. Thank you for understanding!

Questions, concerns?

Email the Miami University Alumni Association at Alumni@MiamiOH.edu.

Thank you, and Love and Honor!