University Policy Library - Miami University

the grassy lawn in front of Roudebush Hall during sunset

Search for a policy.

Summary of Policy Changes 2019-2020

Amended Policy Changes 2019-2020

Amended/New Policies 2019-2020
Policy Title	Reference # If Applicable	Section(s)	New/Amended	Approving Body	Summary of Changes
Graduate \| Academic Responsibilities and Academic Grievance Procedure	Graduate Handbook 1.7	Academic Grievance Procedure	Amended	Dean of Graduate School	Edited Academic Grievance Procedure.
Rights and Responsibilities of Graduate Award Holders	Graduate Handbook 3.4	Rights as Graduate Students	Amended	Dean of Graduate School	Removed references to due process.
University Statement of Non-Discrimination	MUPIM 3.3	N/A	Amended	Director of OEEO	Amended to include status as a parent or foster parent per the Governor's Executive Order.
Prohibiting Harassment and Discrmination	MUPIM 3.6	Multiple	Amended	Director of OEEO	Annual review and updates. Definition of harassment amended to conform to the EEOC's definition.
Reporting and Addressing Illegal Activity and Misconduct	MUPIM 3.21	Reporting Concerns	Amended	Associate VP for Security Compliance and Risk Management	Added information about reporting violations of ITAR, EAR, and OFAC.
Confidential Information Policy	MUPIM 3.22	N/A	Amended	Associate VP for Security Compliance and Risk Management	Amended to make it clear that student coursework cannot be posted on a public site unless authorized.
Title IX Protocol Employees	MUPIM 3.26	Multiple	Amended	Director of OEEO	Annual review and updates amended to include changes necessary by recent court decisions and U.S. Department of Education announcements
Employment of Persons Holding a Miami Degree	MUPIM 6.4	N/A	Amended	Provost	Added language to permit in extraordinary circumstances the hiring of a TCPL with a Miami degree. Also clarified that significant achievement elsewhere must be in teaching and/or research.
Statement on the Evaluation of Teaching	MUPIM 7.2	Teaching Evaluation Plan	Amended	University Senate	Amended to urge candidates seeking promotion and tenure to submit their evaluation results administered on a consistent basis.
Definitions	MUPIM 7.4	Professor (tenure-eligible rank)	Amended	University Senate	Amended per SR-19-09 04/15/2019 Professor (tenure-eligible rank) section to include recent work produced while at Miami University or since promotion at Miami.
The Tenure and Promotion Process	MUPIM 7.8	Departmental Evaluation Divisional Evaluation University Promotion and Tenure Committee Evaluation	Amended	University Senate	Amended per SR-19-12 04/29/2019
Teaching, Clinical Professors and Lecturers (TCPL)	MUPIM 7.11	Multiple	Amended	University Senate	Amended pursuant to Senate SR 19-09 04/29/2019 Moved sections B & G to MUPIM 7.12
Procedures for Disciplinary Action	MUPIM 8.3	Hearing Guidelines (#5)	Amended	Legal Revision	Amended to remove reference to ability to submit written statements in lieu of live testimony in order to comply with 6th circuit decision in Doe v. Baum.
Attendance and Absence of Students	MUPIM 10.1	N/A	Amended	University Senate	Amended per Senate Consent Calendar 10/22/2019 Provided clarification on requirements for seeking an absence from class
Prohibiting Faculty from Teaching or Serving as an Assigned Adviser to Immediate Family Members	MUPIM 10.7	N/A	New	University Senate	New Policy Approved on Senate Consent Calendar 04/22/2019
Use of Bicycles and Personal Transportation Devices	MUPIM 16.3	Electronic Scooters (E-Scooters)	Amended	Senior VP of Finance and Business Services	Increased E-Scooter impound fee to $100
University News and Communications	MUPIM 18.1	Multiple	Amended	VP of University Communication & Marketing	Policy review and updates.
University Marketing	MUPIM 18.2	Multiple	Amended	VP of University Communication & Marketing	Policy review and updates.
Visual Brand Identity, Trademarks, and Licensing	MUPIM 18.3	Multiple	Amended	VP of University Communication & Marketing	Policy review and updates.
Classified Staff \| Recruitment, Selection, and Appointment	MUPIM 20.6	Formal Application	Amended	Associate VP for Human Resources	Removed the requirement of a five year waiting period for individuals who have been terminated for cause, quit in anticipation of discharge, quit without notice, or termination for job abandonment.
Use of University Property	N/A	Building and Ground Space	Amended	MUPD	Amended to clarify that food trucks and ice cream trucks are included in Displays & Events using trucks.
Non-Affiliated Use of University Property	N/A	Policy Non-Affiliated Users of Campus Facilities Procedures	Amended	General Counsel	Multiple sections.
Outside Speakers, Bands and Entertainers	N/A	N/A	Removed	General Counsel	Included in other policies.
3D Printers	N/A	N/A	New	University Senate	New Policy Approved on Senate Consent Calendar 04/22/2019.
Eligibility for Rehire	N/A	N/A	New	University Senate	New Policy Approved on Senate Consent Calendar 04/22/2019.
Independent Contractors	N/A	N/A	New	University Senate	New Policy Approved on Senate Consent Calendar 04/22/2019.
Text Messaging	N/A	N/A	New	University Senate	New Policy Approved on Senate Consent Calendar 04/22/2019.
Weapons	N/A	N/A	New	General Counsel	New policy created to comply with Am Sub.HB.220 and to permit students and others to carry pepper spray for self-defense.
Undergraduate \| Grades and Scholarship	Student Handbook 1.3	Other Grade Symbols Include	Amended	Office of the Registrar	Added the symbol "Q" means that Fresh Start policy has been applied.
Academic Integrity	Student Handbook 1.5	Multiple	Amended	University Sentate	Amended per SR-19-05 04/08/2019.
Degree Honors and Distinction	Student Handbook 1.11	Honors	Amended	University Senate	Amended per Senate Consent Calendar 02/11/2019.
Code of Student Conduct Prohibited Conduct Sanctions Procedures Appeals Miscellaneous Appendix -Supplementary Disciplinary Procedures	Student Handbook 2.0-2.6	Multiple	Amended	VP of Student Life	Annual review and updates.
Student Room Regulations	Student Handbook 3.3	Multiple	Amended	Director of Residence Life	Added additional sections.
Student Counseling Services	Student Handbook 4.2	Multiple	Amended	Director of Student Counseling Services	Added scope of services section.
Voluntary Medical Withdrawal	Student Handbook 4.5	Multiple	Amended	AVP of Health and Wellness	Amended per the SAC.
Title IX Protocol - Sexual Misconduct Policy and Procedures for Students at Miami University 2018-2019	Student Handbook 4.12	Multiple	Amended	Deputy Title IX Coordinator for Students	Annual review and updates amended to include changes necessitated by recent court decision and U.S. Department of Education announcements.
Fraternities and Sororities	Student Handbook 5.3	Additional Requirements and Expectations	Amended	Student Life Council	Edited insurance and paperwork requirements for service and philanthropy.
Right of Expression of Students	Student Handbook 5.6	N/A	Amended	V.P. for Student Life	Added language to encourage free speech.
Motor Vehicle Permits	Student Handbook 6.2	Multiple	Amended	MUPD	Added requirements for license plate recognition, and elimination of hangtag passes, and multiple family vehicles parked on campus simultaneously.
Violations	Student Handbook 6.4	Excessive Parking Violations	Amended	MUPD	Removed references to improperly displaying permits, added language about license plate recognition.
Undergraduate Internships	N/A	N/A	New	University Senate	New policy approved per Senate Consent Calendar 02/25/2019

Edits and Agency Name Changes to Policy 2019-2020

Edits, Name Changes and/or Reorganization to Policies 2019-2020
Policy Title	Reference # If Applicable	Section(s)	Summary of Changes
The Administrative Organization of the University	MUPIM 2.3	Multiple	Annual review and updates.
Administrative Deliberative Bodies	MUPIM 2.4	Multiple	Annual review and updates.
Search and Appointment Procedures - Academic Affairs Units	MUPIM 6.1	Selection Requirements	Updated the VP of Diversity and Inclusion's title.
Nonreappointment of Persons with Probationary Appointments and Persons in Nontenurable Ranks	MUPIM 9.6	N/A	Changed the date a written notification not to recommend appointment for the next academic year must be given from Feb 1 to Feb 15 to accomodate Winter term.
Signs, Posters and Banners	MUPIM 16.12	General Prohibitions	Clarified that signs may not be posted on exterior facing walls or windows, or building doors. Signs, posters and banners are subject to all laws including property and libel.
Law and Order	MUPIM 16.7	Law and Order Penalties for Violation	Removed the definition of a dangerous weapon.
Accessible Technology Policy	MUPIM 19.8	N/A	Edited hyperlinks.
Transfer Credit	Student Handbook 1.1	N/A	This was a subsection of the Admissions Policy. Created as a stand-alone policy 2019.
Re-enrollment	Student Handbook 1.1	N/A	The University of Registrar edited to list the deadline dates. This was a subsection of the Admissions Policy. Created as a stand-alone policy 2019.
Fresh Start	Student Handbook 1.1	N/A	This was a subsection of the Admissions Policy. Created as a stand-alone policy 2019.
Withdrawal from the University	Student Handbook 1.2	N/A	The University Registrar edited to remove references to a paper form and listed information for the online form. This was a subsection of the Registration policy. Created as a stand-alone policy 2019.
Undergradaute Course Repeat	Student Handbook 1.2	N/A	This was a subsection of the Registration Policy. Created as a stand-alone policy 2019.
Military or Military Affiliated	Student Handbook 1.2	N/A	This was a subsection of the Registration Policy. Created as a stand-alone policy 2019.
Refunds	N/A	N/A	Policy previously posted on the Bursar's website. Added to the Policy Library 2019.
Involuntary Medical Withdrawal	Student Handbook 4.6	Multiple	Edited to align with Voluntary Medical Withdrawal Policy.
Public Speaking, Leaflet Distribution, and Demonstrations	N/A	Visitors	Included street names for regional campuses.

* Documents in accessible format are available upon request.

Summary of Policy Changes 2018-2019

Amended Policy Changes 2018-2019

Amended/New Policies 2018-2019
Policy Title	Reference # If Applicable	Section(s)	New/Edited/Amended	Summary of Changes
Graduate \| Admission	Graduate Handbook 1.1	Multiple	Amended	Amended per Senate Consent Calendar 10/23/2017 Updated Vaccination requirements Added requirements for certificate programs.
Master's Degrees	Graduate Handbook 4.1	Non-thesis Option Guidelines for Forming a Master's Examining Committees Conferral of Degree (new section)	Amended	Amended per Senate Consent Calendar 3/12/2018 to provide clarification of how many faculty must serve on the Master's final Exmination Committee Added "Conferral of Degree" section to provide clarification regarding the timing in which a Master's degree will be granted per Senate Consent Calendar 10/23/2017
Doctor of Philosophy & Doctor of Education	Graduate Handbook 4.5	Guidelines for Forming Doctoral Examining Committees Final Exmination Committee Conferral of Degree	Amended	Amended per Senate Consent Calendar 10/23/2017
Undergraduate \| Admission	Student Handbook 1.1	Re-enrollment of Former Students after Extended Absence Immunizations and Vaccinations	Amended	Amended per Senate Consent Calendar 10/23/2017
Undergraduate \| Registration	Student Handbook 1.2	Changes of Registration Adding a Course	Amended	Amended per Senate Consent Calendar 2/12/2018
Undergraduate \| Examinations	Student Handbook 1.4	Schedule Changes for Final Exminations or Other Evaluative Substitution	Amended	Amended per Senate Consent Calendar 4/16/2018
Graduation Requirements	Student Handbook 1.10	Scholastic	Amended	Amended per Senate Consent Calendar 10/23/2017
Tuition Promise Guarantee	Student Handbook 1.15	Exceptions for Students Who Require Longer Than Their Cohort Period to Graduate: #2	Amended	Changed "active duty" to "military service" as requested by the Ohio Board of Regents.
Prohibited Conduct	Student Handbook 2.1	Alcohol (105) Disorderly Conduct (113)	Amended	Amended the alcohol rules section per SAC.
Procedures	Student Handbook 2.3	Multiple	Amended	Updated the hearing procedure
Appendix - Supplementary Disciplinary Procedures	Student Handbook 2.6	Multiple	Amended	Amended Consent and Sexual Harassment definitions
Student Room Regulations	Student Handbook 3.3	N/A	Amended	Amended policy to prohibit identified kitchen applicances and candles.
Involuntary Medical Leave of Absence	Student Handbook 4.6	Multiple	Amended	Amended to conform with U.S. Department of Education opinions.
Title IX Protocol - Sexual Misconduct Policy and Procedures for Students at Miami University 2018-2019	Student Handbook 4.12	Multiple	Amended	Annual review and updates
Outside Speakers on Campus	Student Handbook 5.9	N/A	Moved	Moved
Outside Speakers, Bands and Entertainers	Student Handbook 5.4 and Graduate Handbook 2.13	N/A	Moved	Moved
Fraternities and Sororities	Student Handbook 5.3	Additional Requirements and Expectations	Amended	Amended the general liability limits
Right of Expression of Students	Student Handbook 5.6	Right of Expression	Moved	Moved
Regulations for Shuttle Services, Charter Services, and RV Parking	N/A	N/A	New Policy	New policy related to Charter Services, Shuttle Services, and RV parking
Violations	Student Handbook 6.4	Excessive Parking Violations	Amended	Amended impoundment fees, fines, etc.
Miami Regionals' Tuition Promise	New Policy	N/A	New Policy	N/A
Faculty Assembly	MUPIM 2.5	General	Amended	Amended for Senate SR- 18-08
Prohibiting Harassment and Discrimination	MUPIM 3.6	Several	Amended	Annual review and update
Reporting Romantic and Sexual Relationships in the Instructional and Supervisory Setting	MUPIM 3.16	N/A	Amended	Clarified that "academic authority" includes "serving as an academic advisor."
Title IX Protocol - Sexual Misconduct Policy and Procedures for Employees at Miami University	MUPIM 3.26	Several	Amended	Annual review and update
Compensation- Wages and Overtime (Unclassified Administrative Staff)	MUPIM 4.1	Overtime Pay	New	N/A
Unclassified Administrative Staff \| Vacation	MUPIM 4.2	General	Amended	Clarified the University's expectation that administrative staff obtain advanced permission and make arrangements for coverage when absent.
Search and Appointment Procedures	MUPIM 6.1	General Selection Requirements	Amended	Amended per Senate SR-18-08
Contract of Employment	MUPIM 6.2	Academic Year	Amended	Clarified that instructional staff assumes a commitment to meet all scheduled classes and discharge the other responsibilities associated with membership in a University community.
Assignment of Academic Rank, Department, and Division	MUPIM 6.3	N/A	Amended	Amended per Senate SR-18-08
Employment of Persons Holding a Miami Doctorate	MUPIM 6.4	N/A	Amended	Clarified the terms in which a person whose highest degree is from Miami University may occupy a tenureable or promotable nontenurable rank.
Evaluation of Members of the Faculty	MUPIM 7.1	Frequency and Purpose of Evaluation	Amended	Amended per Senate SR-18-08 changes
Tenure and Time	MUPIM 7.6	Probationary Period	Amended	Amended to clarify the process candidates should follow to request permission to waive part of their probationary period.
Definitions	MUPIM 7.4	Definition of Terms	Amended	To comply with state mandate, definition of scholarship has been expanded to include consideration of commercial activities, such as patents or technology transfer. Amended per Senate Consent Calendar 4/23/2018
The Tenure and Promotion Process	MUPIM 7.8	Candidate's Preparation of Tenure and Promotion Materials	Edited	Clarified that this policy applied to tenured and tenure- track faculty.
Nontenure-Eligible Faculty Positions	MUPIM 7.11	N/A	Amended	Amended per Senate SR-18-08
Professor Emeritus-Emerita	MUPIM 9.3	N/A	Amended	Amended per Senate SR-18-08
Textbook	MUPIM 10.4	Multiple	Amended	Encouraged faculty to select affordable or free texts. Amended per Senate Consent Calendar 2/12/2018
Changes to the Academic Curriculum	MUPIM 11.1	Multiple	Amended	Added that COAD with faculty status votes on curricular items. Included language for compliance with State Authorization requirements and Graduate degree programs.
Use of Bicycles and Personal Transportation Devices	MUPIM 16.3	Multiple	Amended	Edited for safety reasons
Persona Non-Grata	New Policy	N/A	New	N/A
Sponsorship	New Policy	N/A	New	N/A
Campus Events	New Policy	N/A	New	N/A
Non-Affiliated Users of University Property	New Policy	N/A	New	N/A
Use of University Property	New Policy	N/A	Amended
Law and Order	MUPIM 16.7	Multiple	Amended
Buildings and Grounds	MUPIM 16.4	Several	Amended	Made a seperate policy
Travel	MUPIM 16.14	New section "Non-Traditional Lodging"	Amended	Added a new section regarding Non-traditional Lodging.

Edits and Agency Name Changes to Policy 2018-2019

Edits and Name Changes to Policies 2018-2019
Policy Title	Reference # If Applicable	Section(s)	Summary of Changes
Graduate \| Registration	Graduate Handbook 1.2	N/A	Removed Graduate Course Load chart
Student Conduct	Student Handbook 2.0	N/A	Community Standards and Division of Student Life name changes.
Prohibited Conduct	Student Handbook 2.1	N/A	Community Standards name change
Sanctions	Student Handbook 2.2	N/A	Community Standards name change
Procedures	Student Handbook 2.3	N/A	Community Standards name change
Appeals	Student Handbook 2.4	N/A	Community Standards and Student Life name change
Miscellaneous	Student Handbook 2.5	N/A	Community Standards and Student Life name change
Appendix - Supplementary Disciplinary Procedures	Student Handbook 2.6	N/A	Community Standards name change
Residence Halls	Student Handbook 3.2	Mission	Changed header name from "Mission" to "Purpose"
Student Room Regulations	Student Handbook 3.3	N/A	"HDRB" name changed to "Campus Services." "SDS" name changed to "Miller Center for Student Disability Services"
Helping Students in Distress	Student Handbook 4.8	N/A	Community Standards name change
Student Organizations and Governance Bodies \| Undergraduate	Student Handbook 5.1	N/A	Community Standards name change
Student Organization Funding by Associated Student Government	Student Handbook 5.2	N/A	Student Life name change
Signs, Posters and Banners	Student Handbook 5.7	Dining Halls	Student Life name change
Solicitation, Political Canvassing, Sales Projects and Raffles	Student Handbook 5.8	Political Canvassing	Student Life name change
Grievance Procedures for Student Publications	Student Handbook 5.10	Multiple	Student Life name change
Parking Appeals	Student Handbook 6.5	Regulation Changes	Student Life name change
Administrative Organization of the University	MUPIM 2.3	N/A	Position titles and Student Affairs name change
Administrative Deliberative Bodies	MUPIM 2.4	N/A	Position titles and Student Affairs name change
Student Life Council	MUPIM 2.7	N/A	Student Life name change
University Statement of Non-Discrimination	MUPIM 3.3	N/A	Updated phone numbers and email addresses
Americans with Disabilities Act	MUPIM 3.4	N/A	Updated phone number
Reporting and Addressing Illegal Activity and Misconduct	MUPIM 3.21	Internal Reporting	Student Life name change
Fee Waiver	MUPIM 4.10	Benefit for Spouses, and Dependent Children of Decesased Employees	Removed references to civil unions
Arranging Employment Interviews for Students	MUPIM 5.10	N/A	"Career Services" title to "the Center for Career Exploration and Success."
Assigned Research Appointments	MUPIM 6.7	Off-Campus	Replaced "instructional staff" with "faculty."
Faculty Improvement Leave	MUPIM 6.8	On-Campus	Replaced "instructional staff" with "faculty."
The Tenure and Promotion Process	MUPIM 7.8	Candidate's Preparation of Tenure and Promotion Materials	Clarified that this policy applied to "tenured" members.
Termination of Appointment or Tenure for Cause	MUPIM 8.2	N/A	Clarified that this policy applies to faculty.
Procedures for Disciplinary Action	MUPIM 8.3	General Matters	Removed reference to the 2011 Dear Colleague Letter due to recission by OCR
Unclassified Administrative Staff \| Disciplinary Procedures	MUPIM 13.7	Multiple	Removed reference to the 2011 Dear Colleague Letter due to recission by OCR; updated Student Affairs name change.
Misconduct in Research	MUPIM 15.9	Reporting Violations	Clarified notification process
Trademarks and Licensing	MUPIM 18.3	N/A	Office Name Changed
Accessible Technology	MUPIM 19.8	Multiple	Updated broken links
Flexible Schedule Program	MUPIM 20.14	N/A	Clarified that the appropriate personnel office must approve flexible work schedules.